Title
Facility Duct Cleaning - Orland Park Health and Fitness Center - ITB 24-004
History
On January 9, 2024, the Village issued Invitation to Bid (ITB) 23-004 “Facility Duct Cleaning - Orland Park Health and Fitness Center” requesting bids for duct cleaning at the Orland Park Health and Fitness Center (OPHFC).
During the three (3) weeks that the bid was open for review, sixteen (16) firms downloaded either partial or complete bid packages. ITB 24-004 was opened on January 24, 2024, at which point four (4) firm had submitted a bids. All packages and an audit of the bid submittal are attached for reference. A summary of the bid price is provided below:
Hughes Environmental, Inc.
Grand Total Bid Price: $64,995.00
Sanders Distributin, LLC (DBA Air Care Services)
Grand Total Bid Price: $76,500.00
Kleen Air Servies Corporation
Grand Total Bid Price: $91,800.00
Taza Construction (DBA Tiles in Style, LLC)
Grand Total Bid Price: $189,000.00
Hughes Environmental cleaned the duct work at Public Works in 2023. Public Works staff were very satisfied with the workmanship and communication of their staff.
As such, the Public Works Department is requesting approval to award ITB 24-004 to Hughes Environmental, Inc. for a total amount not to exceed $64,995.00. A 5% ($3,249.75) contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $68,244.75.
Financial Impact
Funds were budgeted in FY2024 for OPHFC Facility Duct Cleaning in account 1008010-442930 in the amount of $40,000.00. The difference between the budgeted amount and contract amount will be covered by savings from other NRF projects throughout the year.
Recommended Action/Motion
I move to approve awarding ITB 24-004 Facility Duct Cleaning - Orland Park Health and Fitness Center to Hughes Environmental, Inc. for a total amount not to exceed $68,244.75 ($64,995.00 plus a 5% contin...
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