Title
Village Hall Carpet Replacement Project
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has been working on carpeting replacement projects at various Village buildings, including the Orland Park Health and Fitness Center, SportsPlex, Public Works, and Village Hall (Mayor’s Office and Copy Room). Public Works has worked with Midway Flooring, Inc., who participate in Sourcewell Contract #080819, on many of these flooring projects. On all accounts, the staff from Midway Flooring have provided excellent customer service and high quality installation services.
As such, Public Works requested proposals from Midway Flooring, Inc. to complete carpeting replacements in the remaining areas of Village Hall (“Village Hall Carpet Replacement Project”). The submitted proposals are based on Sourcewell Contract #080819. A plan showing the location of the carpeting replacement areas is attached for reference and a summary of the proposal prices is provided below:
Proposal Summary
Development Services: $37,008.23
EPS: $25,363.86
Human Resources: $16,718.57
IT: $25,651.31
Training Room (LO11): $21,484.14
Lunchroom (Basement): $ 3,764.90
Village Manager’s Office: $23,076.81
TOTAL = $153,067.82
Based on the provided co-op (Sourcewell) proposal price and company qualifications, staff recommends approving the proposal from Midway Flooring for $153,067.82. A contingency of $1,932.18 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $155,000.00.
Financial Impact
Funding in the amount of $155,000.00 was budgeted for this project in FY2024 in account 1008010-570100.
Recommended Action/Motion
I move to approve awarding the Village Hall Carpet Replacement Project to Midway Flooring, Inc. for a total amount not to exceed $155,000.00 ($153,067.82 plus a contingency of $1,932.18);
AND
Aut...
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