Title
Next Day Plus Multi-Functional Printer Lease
History
Over the past few years most of the multi-function printers were consolidated under a Konica Minolta lease agreement. The multi-function printers (MFP) that were not replaced were MDPs that are off lease were performing well without any issue so were not replaced to get the most out of the previous investment. After having the Konica leases for a number of years, the Village has been very dissatisfied with the management with the contract and cost. Besides issues with the vendor, the lease agreements with Konica are a fair market value buy out at the end of the lease. For the monthly costs the Village is paying, it does not make financial sense to have a fair market value contract and not a $1 buy out at the end of the lease so that MFPs that are working without issue can extend their service life at no cost to the Village. Next Day Plus/PEAC finance is offering a $1 buy out at the end of the lease at a cheaper monthly cost than Konica offered. Next Day Plus is an Orland Park company that currently provides support for older MFPs and stand-alone printers so IT is comfortable adding additional devices to for them to support.
...Financial Impact
Funds designated for these multi-functional leases and maintenance were approved by the Board of Trustees in the FY2024 Budget.
...Recommended Action/Motion
I move to approve the sixty (60) month lease and maintenance agreement with Next Day Plus financed through PEAC Solutions for a single Xerox C625dn multi-functional printer for a monthly cost of $76.20 and total cost over the 60 months of $4572.00 plus Next Day Plus cost per page costs of $0.015 for black and white and $0.09 for color prints.
AND
To authorize the Village Manager to execute all related contracts subject to Village Attorney review.