Title
Service Sanitation Contract Reauthorization
History
On December 4, 2023, the village Board approved awarding a three-year contract PROFSRV1286394 for 2024, 2025 and 2026 to Service Sanitation to provide for the rental of portable restrooms at Village athletic field, school sites used by the Village and for special events for 2024, 2025 and 2026 with an option to extend the agreement to 2027 and 2028 at the per unit quoted price shown in Exhibit A (attached).
The Recommended Action/Motion included the following language:
I move to approve awarding RFP #23-056 to Service Sanitation of Gary, IN for the rental of porta-potties at specified Village and School sites, and for Village special events for 2024, 2025 and 2026, with an option to extend the agreement to 2027 and 2028 at the per unit quoted price.
While the body of item (2023-0931) included a projected cost of $45,000 per year, that amount accounted for the base cost, call-out cost, and contingency for fixed-site usage and failed to account for special events and other as-needed usage, which was quoted only in the daily rate form.
As such, staff seek Board approval to reauthorize a restructured contract with Service Sanitation adding the specific amounts approved in the 2025 budget, and anticipated based on our current experience plus a 10% contingency to respond to unforeseen demands, vandalism, additional needs and cleanings for the rental of portable restrooms for Village Athletic fields and school sites and for the Taste of Orland Park, Village special events and at Village Heritage Sites.
The monthly per unit cost for athletic and school field and Village special events remain the same as detailed in Exhibit A, however, due to changes to the Market at the Park which may result in higher weekly attendance, staff anticipate that additional units will be needed for some events and have accounted for the same.
Additionally, staff will correctly charge Special Events accounts instead of the At...
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