Title/Name/Summary
2026 Office and Janitorial Supply Purchases - Additional Authorization
History
On December 15, 2025, the Village Board approved the participation in a joint purchasing cooperative for the purchase of office supplies and janitorial supplies from Warehouse Direct of Des Plaines, Illinois, through the Suburban Purchasing Cooperative Office Supplies & Janitorial Supplies Contract #189 in an amount not to exceed $85,000.00 for 2026.
As of October 6, 2026, the Village has incurred $89,631.65 in office and janitorial supply expenses, which leaves a remaining contract balance of $518.94 against pending invoices totaling $5,150.59. Based on average spending of approximately $9,000 per month, staff anticipates an additional $18,000.00 in purchases through the end of 2026. Staff therefore requests a change order of $22,631.65, consisting of $4,631.65 to cover the pending invoices and $18,000.00 for anticipated purchases, which would increase the not-to-exceed contract amount from $85,000.00 to $107,631.65.
Financial Impact
The Village’s annual operating budget includes sufficient funding for domestic and janitorial supplies in the following accounts: 1008010-461100, 1008010-461150, 1008010-460990, and 2008010-461100.
Recommended Action/Motion
I move to approve and authorize increasing the Board authorization amount for Warehouse Direct from $85,000.00 to $107,631.65, and as fully presented.
(Full motion - not necessary to be read)
I move to approve and authorize increasing the Board authorization amount for Warehouse Direct from $85,000.00 to $107,631.65, increasing the total not to exceed amount by $22,631.65.