Title
Adoption of an Advisory Body Manual
History
The proposed Advisory Body Manual establishes a comprehensive governance framework for all Village advisory boards, commissions, and committees. The manual provides appointed members with a clear understanding of their roles, responsibilities, operating procedures, ethical obligations, training requirements, and applicable state laws. It also promotes consistency across all advisory bodies while reinforcing their primary purpose of providing informed recommendations to the Village Board on matters affecting Orland Park.
The manual defines the structure, roles, and expectations for advisory body members, chairpersons, staff liaisons, and trustee liaisons. Members are expected to attend meetings regularly, review materials in advance, actively participate in discussions, and serve as ambassadors for the Village. Attendance standards are established, including provisions that members who miss more than fifty percent of scheduled meetings within a rolling six-month period may be asked to resign or be removed. The manual also outlines the responsibilities of chairpersons in conducting meetings, maintaining quorum requirements, coordinating agendas, and ensuring compliance with Village policies and applicable laws. Staff liaisons are assigned administrative and technical support responsibilities, including agenda preparation, meeting notices, minutes, and coordination of advisory body activities.
The manual establishes uniform operating procedures through template bylaws and detailed guidance for conducting meetings. These provisions address membership terms, ethics requirements, conflict-of-interest disclosures, meeting schedules, quorum requirements, public notice obligations, electronic participation, public comment procedures, and record keeping standards. The document incorporates requirements of the Illinois Open Meetings Act and provides practical guidance for agendas, meeting minutes, public hearings, cance...
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