Title
SCADA System Server Replacement
History
The Village of Orland Park operates a water distribution system and sanitary/storm collection system across twenty-five (25) different locations. These sites include seven (7) water towers, three (3) booster stations, one (1) main pumping station, thirteen (13) lift stations, and one (1) storm station.
The Utility Division of Public Works has used the Supervisory Control and Data Acquisition (SCADA) system since 1985. The system provides twenty-four (24) hour monitoring and controls for the Village’s water and sanitary system.
The Village of Orland Park’s current SCADA server was installed in 2019, and is nearing the end of its serviceable life. It has served the Village well, but it is now over six (6) years old and running Windows Server 2016. Microsoft will end extended support for Windows Server 2016 in January 2027. After that date, it will no longer release critical security patches or performance updates for that operating system version. Running critical services on out-of-support hardware and software is a potential cybersecurity risk and is not recommended. This is especially true now, with the current threats and cyber-attacks on the county’s water infrastructure and systems.
Concentric Integration recommends that the Village replace its SCADA server and upgrade the operating system to Windows Server 2025, the latest Windows Server operating system available. In addition to upgrading the server hardware and operating system, the SCADA software, iFix, and alarm notification software, Win911, will be upgraded for compatibility with Windows Server 2025. A rack-mount server will be specified to replace the existing server at Village Hall, similar to what’s currently installed.
Due to the complexity of the current SCADA system and the historical knowledge of critical Village’s water system, a sole source proposal for equipment and software upgrades was requested from Concentric Integration of Crystal Lake, Illinois, the Village’s current vendor. Concentric has an overall understanding of the project, with the ability to provide continued support. Concentric’s proposal details the components needed and complete installation for a cost of $104,500.
Financial Impact
Funds are available for this project in the FY2026 Water Fund 5008100-443610.
Recommended Action/Motion
I move to approve the contract with Concentric Integration in the amount of $104,500.00, and as fully presented.
(Full motion - not necessary to be read)
I move to approve the waiver of the competitive bid process and approve the authorization and execution of a sole source vendor contract between the Village of Orland Park and Concentric Integration, of Crystal Lake, Illinois, for replacing the SCADA server for the Main Pump Station at the Village Hall for an amount not to exceed $104,500.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.