Title
Pavement Rejuvenator - Eagle Ridge Subdivision
History
A portion of the Eagle Ridge subdivision was paved this past November as part of the 2023 Neighborhood Roadway Improvement Program. The snowplow assigned to this subdivision has both a front plow and an antiquated belly plow. During a snow event this past January, this use of the belly plow in conjunction with front plow resulted in scraping of the top layer of asphalt that is unsightly but also exposed aggregates to possible small pockets for water to freeze/thaw.
Public Works has since chained and put out of service the two remaining belly plows in the fleet and staff have been informed not to use them. The two vehicles are also being the first to be replaced with no new orders with belly plows.
When Public Works leadership identified the scraped asphalt, they sought confirmation from a licensed geotechnical engineer, CGMT. CGMT confirmed the plow damage consisting of stripping of the surface asphalt content and exposing aggregates and some seams. The structural integrity remains intact, but this type of distress requires corrective action to prevent accelerated pavement failure during future freeze/thaw cycles from moisture penetration into the mat and ice expansion. The geotechnical consultant recommended a surface asphalt rejuvenation process to preserve the integrity of the roadway. The product recommended was Reclamite.
Staff researched various topical pavement preservation products used in the Chicagoland area and determined that Reclamite would be a cost effective way to address the Eagle Ridge issue. In addition, staff saw the potential for an additional preservation tool of the annual Neighborhood Roadway Improvement Program. While Eagle Ridge would be applied this year, for other areas in the Village, it would be normally applied around 6-10 years to extend the life of the road.
The Reclamite product is one of the most popular pavement rejuvenator products used throughout the Chicago area. The Reclamite brand is a petroleum-based emulsion applied by spray and is sold and applied by Corrective Asphalt Materials Inc. from South Roxana, Illinois. The material is then covered with a thin layer of sand to prevent tracking. The street is swept the following day to remove any loose sand.
While performing research, staff discovered that the Village of Winnetka, on behalf of the Municipal Partnering Initiative (MPI), solicited a joint bid for a pavement rejuvenation contract. Corrective Asphalt Materials, LLC, (CAM) was awarded this contract using Reclamite. Staff reached out to CAM and they offered to extend the same three (3) year pricing to the Village of Orland Park as was awarded in the MPI Joint Bid: Pavement Rejuvenation Contract 024-006. The 2024 cost of this product is $1.20 per square yard for an amount not to exceed $50,000.00.
Financial Impact
There is sufficient funding in the FY24 Road Improvement Program account 3008020-571250 to accommodate this work.
Recommended Action/Motion
I move to accept the proposal for Reclamite® for pavement preservation application from Corrective Asphalt Materials LLC. from South Roxana, Illinois, under the MPI Joint Bid for a three (3) year contract for an amount not to exceed $50,000.00 for fiscal year 2024; and an amount not to exceed the Board approved funding for fiscal years 2025 through 2026;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.