Title
Aquatic Weed Control - Bid Award
History
There are a total of seventy-six (76) wet ponds totaling 128 acres of water that are the responsibility of the Village to maintain. Included in this maintenance is the management of aquatic weeds that naturally occur in the ponds.
A request for bids for Aquatic Weed Control services was advertised in the SouthtownStar Newspaper on Friday, March 14, 2014. Bids were requested to provide services for a three (3) year period - Calendar years 2014, 2015 and 2016.
The bid specification was separated into two categories. Twenty-five (25) “Schedule A” ponds (32.36 acres) were proposed and quoted to receive regularly scheduled periodic treatments. Fifty-one (51) “Schedule B” ponds (97.11 acres) were cited in the bid specifications to receive treatments only upon request. The pricing for the “Schedule B” ponds are on a per-acre basis for algae control and per-acre basis for weed control. The treatment schedule for “B” ponds is strongly influenced by temperatures, rainfall and the effects of runoff from the surrounding landscape.
Five (5) bid packages were received and opened by the Village Clerk’s Office on Friday, March 28, 2014, at 11:00 a.m. The following bids were recorded: McCloud Aquatic Services, Schaumburg, IL (2014-$17,889) (2015-$18,236) (2016-$18,589); DeAngelo Brother, Inc. Decatur, IL (2014-$71,720.39) (2015-$73,154.79) (2016-$74,617.89); Rollins Aquatic Solutions Inc. Bloomingdale, IL (2014-$30,940) (2015-$30,940) (2016-$32,488); Integrated Lakes Management, Waukegan, IL (2014-$17,171.59) (2015-$17,171.59) (2016-$17,600.88); Clarke Aquatic Services, Inc. (2014-$25,000) (2015-$25,600) (2016-$26,174)
Staff has reviewed the proposals and contacted references and recommend that the bid provided by the lowest bidder, Integrated Lakes Management of Waukegan, IL., be accepted and awarded a contract for the treatment of aquatic weeds for “Schedule A” and “Schedule B” services for a three-year period (2014, 2015, 2016).
On April 7, 2014, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
There is sufficient funding in account 031-6007-442210 to cover costs for the 2014 budget year.
Recommended Action/Motion
I move to approve to award a three (3) year contract to Integrated Lakes Management of Waukegan, IL for aquatic weed control for a total amount not to exceed $25,000 for fiscal year 2014; and an amount not to exceed Board approved funding for fiscal years 2015 and 2016.