Title
Centennial Park West Facility Improvement Project
History
The Centennial Park West (CPW) concert venue, located at 15609 Park Station Boulevard, was completed in 2024. The venue hosts a variety of Village activities, including ticketed concerts, the Taste of Orland Park, the Fourth of July, and weekly Market at the Park events.
Since the completion of the concert venue, the Recreation and Parks and Public Works Departments have identified a need for additional facility improvements to further enhance the overall quality of the visitor experience, as well as the efficiency of facility operations. These improvements include the installation of two (2) 15’ x 25’ LED video screen walls on either side of the performance stage, concrete walkway and gate/fence improvements, power for security equipment and tents, and the installation of two (2) water fountains.
The LED video screens, which were planned to be installed in year two of the venue, would provide visitors with a clearer view of the artists performing. Moreover, some performers include video screens as a part of their contract stipulations. Pricing for the video screens includes power, audio-visual controls, structural members for weight, and painting.
After learning from the first year of concerts, the west entrance will be improved with an additional gate for increased speed of ticket confirmation and bag checks. To accomplish this, a concrete walkway and fence improvements are part of the scope of work.
At both the north and west gates, power is also being installed for tents and metal detectors to ensure a safe venue for visitors.
Finally, two (2) water fountains are also proposed with bottle fillers to enhance visitor experience at the venue and provide easier access to water.
The scope of work for the Centennial Park West Facility Improvement Project includes each of the aforementioned improvements. Dav-Com Electric, Inc., a participant in the joint purchasing program Omnia Affiliate Compliance Management Contract #02-139, submitted a proposal to complete the Centennial Park West Facility Improvement Project. A summary of the proposal price is provided below:
CPW Facility Improvement Project Proposal Summary
CPW Video Wall: $671,500.00
West Gate Concrete and Fence: $96,500.00
Security Gates Power: $105,000.00
Water Fountains: $49,800.00
Total: $922,800.00
The prices provided were reviewed by Omina Affiliated Compliance Management against industry standard pricing of RS Means. This quality assurance ensures that pricing is fair and reasonable to other competitor’s pricing.
Based on the provided co-op proposal price and company qualifications, staff recommends approving the proposals from Dav-Com for a total of $922,800.00. A contingency of $50,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $972,800.00.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding in the amount of $250,000.00 was budgeted in capital account 3008010-470100 for CPW Facility Improvements. Additionally, $400,000.00 was budgeted in capital account 3008010-570100 for two (2) video screens at CPW. An additional $185,000.00 is available in capital account 3008010-570100 from savings from the CPAC Pump and Modernization Phase 1 Projects, $80,000.00 in capital account 3008010-432500 from savings from two (2) engineering projects, and $140,000.00 in capital account 3008010-470100 from savings from engineering and powered sign projects. As such, a total of $1,055,000.00 is available for this project.
Recommended Action/Motion
I move to recommend to the Village Board to approve the waiver of the competitive bid process in favor of participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Centennial Park West Facility Improvement Project, based on their proposal #2025-1610 dated April 7, 2025, for $922,800.00 plus a $50,000.00 contingency, for a total not-to-exceed contract price of $972,800.00.