Title
Recreation Administration Building Emergency Boiler Replacement & Upgrade - Proposal
History
The Recreation Administration Building depends on a single large boiler to provide heat to the entire facility. After a recent inspection along with a full staff and vendor evaluation, it was determined that the boiler had failed and needs to be replaced. Staff requested and received a proposal from the Village’s preferred qualified provider, the CTS Group of Chicago, IL. CTS was competitively selected by the Village of Orland Park in June of 2015 to provide researched turn-key proposals and competitively priced and fully engineered solutions, with installation oversight being managed by the CTS Group. CTS recommends that the single large boiler be replaced by two redundant and smaller, but more efficient boilers. This upgrade will be consistent with the Village’s goal of mechanical redundancy which in this case provides a secondary boiler should one fail, especially during the winter months. The two new boilers, as proposed, will be upgraded to a high efficient model and will be BACnet™ ready which provides remote access and monitoring through the Village’s existing energy management system software.
CTS solicited bidders from a recent Village of Orland Park project (dehumidification work at Orland Park Health & Fitness Center) to provide proposed project pricing. CTS competitively priced the equipment and received two separate proposals as part of the pricing. The current proposal reflects the lowest received proposal submittal and includes a guaranteed price with no change orders unless requested by the Village.
CTS has evaluated the needs of the facility and has provided the engineering and selection of the following boiler units that will replace the single existing boiler that has failed at the Recreation Administration building. The units have been selected to improve efficiency, and reduce maintenance costs for the Village. CTS will provide and install the following:
1. Furnish and install two (2) Raypac XTherm Series Boilers Model H7-1005A, 999 Mbh Input, up to 99% efficiency at part load
2. Furnish and install outdoor air sensor, header sensor
3. Furnish and install Gateway BACnet™, and condensate neutralization tank
4. Furnish and install all associated piping for primary loop and tying into existing secondary loop
5. Furnish and install all insulation for new system
6. Furnish and install flues and vents
7. Furnish and install all electrical connections and equipment for system
8. Demo and removal of equipment and associated piping for install of new system
9. Furnish start-up system
10. One years parts and labor warranty
This total turn-key boiler replacement and upgrade installation is proposed at a not-to-exceed cost of $146,685.00. To account for any unforeseen installation challenges, staff is requesting a project contingency in the amount of $7,000.00.
On August 7, 2017, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
This unanticipated emergency expense is unbudgeted. A budget adjustment in the amount of $153,685.00 will be needed.
Recommended Action/Motion
I move to approve a General Fund budget adjustment in the amount of $153,685.00;
And
Approve accepting the proposal from the CTS Group of Chicago, Illinois for the Recreation Administration Building Emergency Boiler Replacement & Upgrade for a cost of $146,685.00 plus contingency in the amount of $7,000.00, for a total cost of $153,685.00.