Title
Williams Architects Change Order #1 and Contract Amendment A
History
On July 20, 2026, the Village Board approved entering into a vendor contract with Williams Architects to conduct a comprehensive feasibility study for the redevelopment, renovation, and/or potential demolition and replacement of the former Riviera Country Club for a base contract amount of $99,245.00 and a contingency of $9,924.50, for a total not-to-exceed amount of $109,169.50.
To supplement the study's community engagement, staff requested a quote from Williams to conduct a statistically valid resident survey, as well as online general public survey to assess demand and input for potential facility amenities and programmatic use.
Williams Architects' proposal based the scope of work (attached) provided by the ETC institutes and includes survey design, administration by mail or online to randomly selected Village households, and a report of the findings. The statistically representative survey will target 400 resident households, with an estimated margin or error ±5 percentage points at a 95% confidence level.
The online survey would be shared on the Villages website, through social media, and at public meetings. Responses for each survey will be tabulated and reported separately.
Williams Architects' proposal totals $20,325.00 for the statistically representative and online surveys. Staff seek Board approval for Change Order #1 and Contract Amendment A, adding a statistically valid survey, an online survey and to extend the contract date to June 29, 2027, for the East Field House, Senior & Family Activity Center Feasibility Study.
Financial Impact
The $20,325.00 change order would use the remaining $9,924.50 in project contingency. Funds budgeted in 2009000 432800 will be used for the $10,400.50 balance. This would increase the previously authorized not-to-exceed contract amount by $10,400.50, from $109,169.50 to $119,570.00
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Contract Amendment A with Williams Architects as fully presented.
(Full motion - not necessary to be read)
I move to approve and authorize the executions of Change Order #1 and Amendment A to the Professional Services Agreement dated August 11, 2026, with Williams Architects, for a statistically representative resident survey, and an online survey for the East Field House, Senior & Family Activity Center Feasibility Study in the amount of $20,325.00 for a new total not-to-exceed amount of $119,570.00 and to extend the contract to June 29, 2027;
AND
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review.