Title/Name/Summary
2026 Village Facility Security Improvements
History
In an effort to enhance the overall security of Village facilities, the Public Works Department collaborated with Sound Inc. in 2025 to evaluate existing systems and identify areas for improvement to be implemented in 2026. Based on this assessment, recommended upgrades include improvements to the existing security alarm equipment at Village Hall and the Centennial Park Concessions/Offices, as well as the installation of a new security system at the Athletics Maintenance Facility.
The Village has partnered with Sound Inc., a Naperville, Illinois-based firm and the local sales representative for the card reader systems used across Village facilities, on numerous security-related projects. Sound Inc. currently provides monitoring services for a wide range of Village locations, including CPAC, Centennial Park West, the Police Department Firing Range, SportsPlex, Civic Center, Franklin Loebe Center (FLC), Recreation Administration Building, Veterans Center, Orland Park Health and Fitness Center, Humphrey House, and several utility sites such as the Main Pump Station. Utilizing Sound Inc. for these improvements provides operational continuity, as the consistency of the products will allow access to be standardized and avoid duplicative, inefficient technology.
Sound Inc. is licensed by the State of Illinois as a private alarm contractor. In addition, all personnel involved in the engineering, design, sale, installation, documentation, and maintenance of the proposed work hold valid Permanent Employee Registration Cards (PERC) in accordance with state requirements (225 ILCS 446/80).
The proposal from Sound Inc. outlines a multi-site security upgrade focused on intrusion alarm communications and access control improvements across three (3) Village facilities. The scope includes replacing outdated alarm equipment at Village Hall with a new commercial-grade burglary alarm system, keypads, battery backup, and LTE cellular communicator; upgrading the Centennial Park Concessions and Offices by integrating existing systems with new LTE communicators for enhanced monitoring; and installing a comprehensive new system at the Athletic Operations Maintenance Facility, including door access control, card readers, intrusion detection (door contacts, motion sensors), and a full alarm panel with cellular communication. All systems will transmit signals to a UL-listed central monitoring station.
A summary of the proposal pricing is provided below:
Proposal Summary
Village Hall: $9,607.00
Centennial Park Concessions and Offices: $2,907.00
Athletics Maintenance Facility: $27,767.00
TOTAL: $40,281.00
As such, the Public Works Department is requesting approval of a sole source request and associated proposal from Sound Inc. for a total amount not to exceed $42,281.00 ($40,281.00 plus a contingency of $2,000.00). The contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time of Board approval.
Financial Impact
Funds in the amount of $42,500.00 were budgeted in FY2026 GL account 1008010-442800 for Village Facility Security Improvements at the Athletic Maintenance Facility, Village Hall, and Centennial Park Concessions and Offices.
Recommended Action/Motion
I move to approve the contract with Sound Inc. in an amount of $40,281.00 plus a contingency of $2,000.00 for a total not-to-exceed amount of $42,281.00, and as fully presented.
(Full motion - not necessary to be read)
I move to approve the authorization and execution of a sole source vendor contract with Sound Inc. pursuant to the proposal dated April 6, 2026 for the installation of intrusion monitoring system upgrades at the Athletic Maintenance Facility, Village Hall, and Centennial Park Concessions and Offices for total of $40,281.00 plus a contingency of $2,000.00 for a total not-to-exceed amount of $42,281.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.