Title
Independence Day Fireworks Contract Amendment
History
The Village awarded RFP #24-008 to Pyrotecnico Fireworks, Inc. (Legistar #2024-0111) for a choreographed fireworks display for the Village’s annual Fourth of July celebration for 2024, 2025 and 2026 at a yearly cost of $30,000 with an option to renew for 2027 and 2028 at a cost of $32,000 for each year.
Pyrotecnico successfully produced the Village’s fireworks show since 2022 after assuming the contract from retiring Melrose Pyrotenics to the delight of thousands. Key among fireworks production is an experienced staff that strictly adhere to safety protocols. The lead tech has produced the Village’s fireworks show for 20 years leading load-in, firing and striking the display, ensuring adherence to the strictest governmental safety requirements.
Pyrotecnico’s experience, reliability, safety protocols and ultimately the quality of the display, perfectly choreographed to patriotic music, make them an excellent choice for the Villages' Fourth of July celebration. Pyrotecnico produces fireworks shows for the: Chicago White Sox, Chicago Bulls, Chicago Bears, Chicago Blackhawks, Notre Dame and Northwestern University, as well as for the Village of North Aurora, Village of Romeoville and the City of Eureka.
In an effort to further enhance the Village’s Independence fireworks show, staff requested a proposal from Pyrotecnico for a $5,000 enhancement. The attached quote shows an overall increase of 177 shells for each of the remaining years of the contract (2025, 2026), as well as the two option years (2027, 2028).
Staff seeks approval to execute Change Orders #1, 2, 3 and 4 (attached) and Amendment A (attached) increasing the total by $5,000 per year for a total of $35,000 per year in 2025, 2026 and $37,000 per year in 2027 and 2028 for a total not to exceed of $144,000 for the remaining years of the contract and option years.
Financial Impact
$35,000 is budgeted in 1009220 442450 for this expense.
Recommended Action/Motion
I move to approve and authorize the execution of Addendum A and Change Orders #1, #2, #3 and #4 to the Professional Services Agreement dated February 28, 2024 with Pyrotecnico Fireworks, Inc. to add the sum of $5,000 per contract year to increase the overall fireworks shell count for the Village's Fourth of July Fireworks display at a new cost of $35,000 for each year of 2025 and 2026 and a total cost of $37,000 for each year of 2027 and 2028 for a new total not to exceed $144,000;
AND,
To authorize the Village Manager to execute all related contracts and change orders, subject to Village Attorney review.