Title
Scope of Services Review - CPW and Performing Arts Center Feasibility Studies
History
The Village is seeking proposals from qualified professional consulting firms to develop a Strategic Operating Plan for Centennial Park West (CPW), and to conduct a comprehensive feasibility study for a potential performing arts center.
Community and stakeholder engagement will be key components the consultants must undertake, document and incorporate into both projects.
Centennial Park West Strategic Operating Plan
The CPW Strategic Operating Plan will establish clear, data-driven guidance regarding the appropriate scale, frequency, pricing, and revenue model for events at the venue. The intent of the Plan is to inform policy and operational decisions related to programming, staffing, sponsorships, ticketing, alcohol sales, concessions, neighborhood compatibility, and long-term financial sustainability, while preserving the venue's identity as a community-focused public asset.
Additionally, the Plan will evaluate the potential for expanded and year-round use at Centennial Park West. In line with this, the Village seeks guidance on whether selective capital enhancements such as permanent restrooms, concessions facilities, event support buildings, and/or conservatory-style structures on vacant land near existing parking areas could support broader year-round programming, event rentals, on-site concessions operations, revenue generation, and improved guest amenities, while remaining compatible with the surrounding residential context.
The attached scope of work fully outlines the scope of services including a final strategy and deliverables.
The CPW Strategic Operating plan was presented to the Recreation Programming Board on February 5, 2026. Input from the advisory board included a request to add comparable information to other venues. This was added as requested in phase l and Section IV deliverable.
Performing Arts Center
The Performing Arts Center Feasibility Study will evaluate market demand, facility programming, site options, capital and operating costs, revenue potential, partnership opportunities, competitive analysis, governance models, and alignment with Village planning and economic development objectives.
The study's intent is to provide clear, data-driven recommendations for a right-sized facility that aligns with market demand, financial feasibility, and community priorities.
The Studies goals include:
• Determine the financial, operational, and market feasibility of a Performing Arts Center
• Define appropriate facility scale, programming, and amenities
• Evaluate integration of performing arts, visual arts, education, maker spaces, and exhibition functions
• Identify and evaluate potential site locations
• Assess partnership opportunities that enhance utilization and reduce costs
• Recommend sustainable funding, governance, and management strategies
• Provide a clear decision framework for Village Board consideration
• Evaluate the competitive landscape by benchmarking existing performing arts and cultural venues in the region
The scope of work attached to the Committee packet fully outlines services to be performed in a phased approach with both interim and final deliverables.
The Performing Arts Center Feasibility Study scope of work was presented to the Cultural Arts Advisory Board on February 3, 2026, and is attached to the Committee packet. Discussion centered around further developing community engagement and refining the scope of work to yield a right size facility recommendation. A revised scope of work was provided on February 6, 2026 and is attached to the Committee packet.
Staff seek input from the Committee of the Whole for changes, additions, or the removal of certain elements for both the CPW Strategic Operating Plan and the Performing Arts Center feasibility studies.
Financial Impact
$320,000 is budgeted in 2009000 for the CPW Strategic Operating, Performing Arts Center and CPW Feasibility studies in 2026.
Recommended Action/Motion
Discussion Only