Title
Police Department Radio Charging Station Project
History
The Police Department has requested the installation of dedicated charging stations in both the men's and women's locker rooms to provide staff with convenient and centralized access to charging points for their emergency radios. Currently, officers face challenges maintaining fully charged equipment due to limited charging infrastructure, which can compromise response capabilities during critical incidents. The proposed charging stations will address this operational need by minimizing equipment downtime and ensuring that all emergency radios remain fully operational and readily available when needed.
To accommodate this request, significant electrical infrastructure upgrades will be required throughout the Police Department locker room area. The scope of work includes the installation of a new 100-amp breaker to support the increased electrical load, two hundred fifty GFCI (250 Ground Fault Circuit Interrupter) outlets strategically positioned for optimal accessibility, and all associated electrical circuits necessary for safe and reliable operation. Additionally, the project will require the installation of struts, conduit, and comprehensive wiring to meet current electrical codes and safety standards.
These substantial improvements will create a more reliable, efficient, and code-compliant charging infrastructure for the Police Department's critical communications equipment. By ensuring that emergency radios are consistently charged and immediately accessible, this upgrade will enhance officer safety, improve operational readiness, and support the Department's ability to respond effectively to emergencies. The centralized charging system will also extend the lifespan of radio equipment through proper charging protocols and reduce the risk of equipment failure during critical operations.
Additionally, modifications to the existing lockers will also be needed. To this end, the Police Department has requested the installation of fourteen (14) heavy duty shelving units in the Men’s locker room and two (2) in the Women’s locker room, plus additional shelving for future storage expansion.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing.
Dav-Com Electric, Inc. (“Dav-Com”), who is familiar with the Police Department from previous projects and who participates in joint purchasing cooperative Omnia Partners Contract #02-139, submitted a proposal for the electrical work associated with the Police Department Radio Charging Station in the amount of $83,750.00 plus $20,750.00 for the heavy duty shelving units for a total project cost of $104,500.00.
The proposal prices provided by Dav-Com Electric, Inc. was reviewed by Omina Affiliated Compliance Management against industry standard pricing of RS Means. This quality assurance ensures that pricing is fair and reasonable to other competitors’ pricing.
As such, based on proposal pricing and company qualifications, staff recommends approving the two (2) proposals from Dav-Com Electric, Inc., for $104,500.00. A contingency is not requested for this project.
Financial Impact
Funding in the amount of $100,000.00 was budgeted in FY2026 for the Police Department Radio Charging Station and Office Configuration projects in 1008010-570100 and is available for this project. An additional $4,500.00 is available in the same account to offset the difference between the budgeted and actual project cost.
Recommended Action/Motion
I move to approve participation in joint purchasing cooperative Omnia pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Police Department Radio Charging Station Project, based on Dav-Com Electric, Inc.’s proposal #26-167-07 dated November 26, 2025, and proposal 26-167-08 dated December 3, 2025, for a total not-to-exceed contract price of $104,500.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.