Title
Street Light Installations and Repairs - Proposal
History
Village Street lights require repairs at different times for various reasons. Once Public Works is notified of a light outage, a work order is generated to evaluate and repair the street light. In some cases, street light repairs will require the assistance of a contractor, specifically outages that are identified to be caused by underground line faults, contactor box failures, and vehicle knock-downs (accidents).
Additionally, in an effort to bring all neighborhood areas into conformance with our current standard of residential street lighting, the Village budgets for the installation of new street lights. Residents will generally contact Public Works to request for additional lights to be installed in a specific area. Staff will evaluate the conditions and make the determination of whether the area warrants the additional light.
The Village currently has two (2) separate Master Services Agreements for electrical repair with Edward Electric of Hillside, IL. and Rag’s Electric of Darien, IL. Utilizing two reputable companies creates effective service and response redundancy, and ensures that price proposals for electrical repairs remain competitive.
Public Works received a request to install a street light at the Laurel Drive dead end. Staff evaluated the request and concluded the installation of the street light was warranted. The request came from residents that live adjacent to the dead end section of Laurel Drive that separates the Highland Brook Subdivision and the Fernway Neighborhood. This specific request came earlier this year and proposals were received from both Edward Electric and Rag’s Electric. This street light is in the process of being installed through the Master Service Agreement with Edwards Electric at the lower proposal cost of $4,275.
Public Works also received a request to install an additional street light on Carlisle Lane that was also determined to be warranted. Proposals for this work were received from Edward Electric of Hillside, IL for $7,460; Meade Electric of McCook, IL for $15,687.78; and Rag’s Electric of Darien, IL for $8,950. Staff recommends engaging Edward Electric of Darien, IL to perform this street light installation for $7,460.
As a repair item, the street light controller box that provides power to street lights along West Avenue between Tree Top Drive and Fun Drive failed. Public Works received proposals from Rag’s Electric for $8,700 and Edward Electric for $6,875. Staff recommends engaging Edward Electric of Darien, IL to complete this work for $6,875. Additionally, to accommodate for any unforeseen issues in the installation of the controller box (wiring, base/structural issues), staff recommends adding a contingency of $1,500.00 to this project, bringing the total cost of the repair to $8,375.
On November 7, 2016, this item was reviewed by the Public Works Committee and recommended for approval and referred to the VIllage Board of Trustees for consideration.
Financial Impact
Funding is available in FY16 Capital account 054-0000-471300 CP-1023 to complete new street light installation work. Funding is available in FY16 Budget account 010-5002-443700 to complete the controller box repair work.
Recommended Action/Motion
I move to approve accepting waiving the bid process;
And
Approve awarding the three (3) proposals from Edward Electric of Hillside, IL for Street Light Installations and Controller Box Repair for an amount not to exceed $20,110.