Title
Storm Basin Stewardships - Renewals and New Sites - Bid Award
History
The Public Works Department currently maintains one hundred eighty-six (186) wet and dry storm water basins. In 2021, the Village contracted with Christopher B. Burke Engineering (CBBEL) to complete an assessment of all the Village-owned basins. Basins were rated on a scale of one (1) through five (5). Basins rated at a level of one (1) are in the best condition, and level five (5) are in the worst condition. Since then, the Utility Division has been working with Village pre-qualified Ecological Restoration Contractors (ERCs), Stantec Consulting Services Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies, to get the level 4s and 5s down to a level 3 condition or better.
A typical restoration project begins with one (1) year of establishment, followed by three (3) to five (5) years of maintenance. After the initial stewardship period has completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from Village ERCs, and the project is renewed. Once sites have been restored, stewardships should continue indefinitely. Maintaining these sites annually incurs lower maintenance costs over time, as long as funding is available.
The scope of work over the three (3) year stewardship includes the establishment and maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn (if needed), and supplemental seeding (if needed). The proposals represent the cost for three (3) years of maintenance from 2024 until 2026, plus an optional cost for (2) additional years of maintenance (2027 - 2028).
A list of fifty-five (55) wet and dry basins, as well as the total costs for a five (5) year stewardship program, are attached.
Financial Impact
Funds are available in account 5008170-443500.
(ORIGINAL MOTION) Was amended on Board floor.
I move to approve the stewardships of thirty-seven (37) new and contract renewal ponds to Davey Resource Group of Elmhurst, IL at a cost of $121,960.00 in FY24, in addition to the eight (8) existing ponds previously approved in 2023 at a cost of $29,735.00 for FY24, for a total amount not to exceed $151,695.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve the stewardships of eighteen (18) new and contract renewal ponds to V3 Companies of Woodridge, IL at a cost of $62,400.00 in FY24, in addition to the twenty-eight (28) existing ponds previously approved in 2022 & 2023 at a cost of $85,225.00 for FY24, for a total amount not to exceed $147,625.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve zero (0) additional stewardships at this time to Pizzo & Associates, Ltd. of Leland, IL, in addition to the seven (7) existing ponds previously approved in 2023 at a cost of $22,250.00 for FY24, for a total amount not to exceed $22,250.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve zero (0) additional stewardships at this time to Stantec Consulting Services Inc. of Monee, IL, in addition to the eighteen (18) existing ponds previously approved in 2022 & 2023 at a cost of $68,401.00 for FY24, for a total amount not to exceed $68,401.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Recommend approval of a contingency for as needed prescribed burns and supplemental seeding of $25,000 for Davey Resource Group; $10,000 for Pizzo; $10,000 for Stantec; and $30,000 for V3; for a total of not to exceed $75,000 in FY24, and Board approved budgeted amount in FY25-FY28;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amounts.
Recommended Action/Motion
I move to approve the stewardships of thirty-seven (37) new and contract renewal ponds to Davey Resource Group of Elmhurst, IL at a cost of $121,960.00 in FY24, in addition to the eight (8) existing ponds previously approved in 2023 at a cost of $29,735.00 for FY24, for a total amount not to exceed $151,695.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve the stewardships of eighteen (18) new and contract renewal ponds to V3 Companies of Woodridge, IL at a cost of $62,400.00 in FY24, in addition to the twenty-eight (28) existing ponds previously approved in 2022 & 2023 at a cost of $85,225.00 for FY24, for a total amount not to exceed $147,625.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve zero (0) additional stewardships at this time to Pizzo & Associates, Ltd. of Leland, IL, in addition to the seven (7) existing ponds previously approved in 2023 at a cost of $22,250.00 for FY24, for a total amount not to exceed $22,250.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve zero (0) additional stewardships at this time to Stantec Consulting Services Inc. of Monee, IL, in addition to the eighteen (18) existing ponds previously approved in 2022 & 2023 at a cost of $68,401.00 for FY24, for a total amount not to exceed $68,401.00 in FY24 and Board approved budgeted amount in FY25-FY28;
AND
Approve a contingency for as needed prescribed burns and supplemental seeding for a total of not to exceed $75,000 in FY24, and Board approved budgeted amount in FY25-FY28;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amounts.