Title
Sensus New Water Meter Replacement Program - Purchase
History
The Village of Orland Park Public Works will be starting a full meter replacement program starting in January 2023 through December 2024. At the April 4, 2022 Village Board meeting, the Board approved a contract with Baxter and Woodman for a Water Meter Replacement Program Evaluation. As part of program, Baxter and Woodman along with Village staff conducted a water meter evaluation. The top three (3) meter manufactures - Sensus, Neptune, and Badger - were evaluated for measuring technology, normal operating flow range, extended low flow, maximum continuous operation, pressure drop, number of wheels, tamper resistance, meter register and accuracy warranty, lead safe requirements, and alarming. A scoring matrix was used to rate each manufacturer, with a maximum score of fifty-five (55) points. A summary of the scores is below:
Sensus - 51 points
Badger - 45 points
Neptune - 37 points
Baxter and Woodman also obtained budgetary quotes prior to the bid process of the three (3) top meter manufacturers, with Sensus providing the lowest quotes among the manufacturers. After receiving the final quote for the meters, Baxter and Woodman compared the final pricing against industry pricing, and Baxter and Woodman’s conclusion is Sensus is still lower than Badger and Neptune and other industry meters.
The Village currently uses Sensus water meters, and has all the meter programing equipment and remote reading infrastructure already in place. Based on Baxter & Woodman’s recommendation at the September 9, 2022 Committee of Whole, staff is recommending the purchase of Sensus water meters through sole source provider Core & Main of Mokena, Illinois. Core & Main is the only qualified and sole source vendor for this purchase. The total quantity for the purchase of meters to complete the installation project is as follows:
- Thirteen thousand four hundred eighty-one (13,481) three-quarter (3/4) inch iPERL meters
- Two thousand eight hundred five (2,805) one (1) inch iPERL meters
- Three hundred seventeen (317) one and one half (1 ½) inch Omni meters
- Two hundred eighty-six (286) two (2) inch Omni meters
- Sixty (60) three (3) inch Omni meters
- Nine (9) four (4) inch Omni meters
- Two thousand two hundred ninety-one (2,291) three-quarter (3/4) inch Ally meters
The Omni model is being used in commercial applications, and the iPERL model in residential. The Ally meters allow for water to be turned on and off remotely, in locations with limited access to shut off valves. The cost to purchase all nineteen thousand two-hundred forty-nine (19,249) water meters from Core and Main is $4,052,587.00.
Financial Impact
Funds are available in account 5008150-463350, pending the Board’s approval of the 2023 budget.
Recommended Action/Motion
I move to approve authorizing the purchase of large and small Sensus water meters from Core & Main of Mokena, Illinois in an amount not to exceed the Board approved budgeted amount of $4,052,587.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.