Title
2027 Winter & Spring Program Lists
History
Recreation and Parks produces three seasonal program guides per year which include programs and events offered during a particular season. Guides include Winter/Spring, Summer and Fall.
The lists (attached) of programs and events by each Recreation and Parks supervisor details previous season's enrollment, revenue and contractual expenses for each program that will be offered during the summer program session.
The document titled 2027 Winter/Spring Program Lists - Summary of Changes (attached) details new and discontinued programs.
Staff seek Board approval for all programs and events including payments to contractual vendors and instructors totaling $25,000.00 or greater during the summer program guide season.
The majority of programs offered are taught by part-time Village employees, while others are taught on a contractual basis by a vendor. Contractual programs include a revenue split between the contractor and Village. Actual fees paid are based on the total number of participants, at an agreed upon percentage as shown in the Estimated Contractual Costs column on the Program Lists. Those without estimated fees are taught by part-time Village staff. Fees paid to the vendor are at the resident rate, allowing the Village to benefit from the higher cost paid by non-residents.
Pricing for programs is set at a fee that is reasonable and competitive. Non-residents generally pay 25%-50% more than residents for the same program. Residents are provided a two-week period to register for programs ahead of non-residents.
Program expenses are offset by participant registration fees. Total revenues and expenses are dependent upon the actual number of participants.
Please note, any new Winter/Spring 2027 programs or events resulting from the Centennial Park West Strategic Plan feasibility study will need to be presented to the Board for approval.
Financial Impact
Varies depending on actual registration.
Recommended Action/Motion
I move to approve the Winter/Sprin 2027 Recreation & Parks and Veterans Commission list, and authorize payments to contractual vendors and instructors as fully presented.
(Full motion - not necessary to be read)
I move to approve the Winter/Spring 2027 Recreation and Parks and Veterans Commission Programs, and events consistent with the lists in Legistar Item 2026-0815 and to authorize payments to the contractual vendors and instructors at the time of invoicing,
AND
Authorize the Village Manager to execute all agreements with contractual vendors and instructors listed in the Winter/Spring 2027 Program Guide, subject to Village Attorney review.