Title/Name/Summary
Downtown Orland Park Engineering Cost Consultant - Proposal
History
As the Village continues to move forward with the development of Downtown Orland Park, staff is seeking approval of a cost consultant to review Edwards Realty submitted eligible expenses. Specifically, this consultant will review the submitted expenses and confirm that they are within industry standards.
Village Staff has reached out to the following firms, Atwell, Concord Group and DB Sterlin. Atwell responded but indicated that they did not have time to complete this project. DB Sterlin did not respond. The Concord Group provided a proposal that is attached for review.
The proposal includes on-going cost review as well as potential cost estimating deliverables.
They anticipate completing the project in 3 phases.
Phase I - Project Kick-off, Due Diligence and Initial Review
This will include meetings with staff and the developer to understand the scope of the project. This will give them time to review all contracts, project drawings and specifications, review the current schedule, and review sections of the developers, contractor and architect agreements.
Budget Review
Concord will obtain a copy of all project budgets, and the TIF eligible expenses. The review of the costs will advise on whether the indicated costs are consistent with the scope of the work depicted on the design documents. Additional documentation will be requested as needed.
Phase II - Monthly Construction Cost and Pay Application Review
Concord will review monthly applications for payment as described in the Redevelopment Agreement with Edwards Realty. This will include:
Confirm the completion of work applied for is consistent with the work depicted in the field.
Confirm sufficient backup documentation for the contractor’s and subcontractor’s billings and that it is consistent with the contractor’s pay application.
Confirm the correct waivers and unconditional trailing waivers are submitted in accordance with contract requirements.
Confirm the correct sworn statements are submitted in accordance with the contract requirements.
Review the current pay application against the previous pay application to confirm billing is consistent.
Phase III - Project Closeout
Concord will create a punch list, ensure final approvals are obtained and review and approve the final application for reimbursement.
The proposal provides the following costs
Phase I - $12,500 NTE
Phase II - Site Visit/Monthly Reporting - $24,000 ( based on $2,000 per month for 12 months)
Phase III - Project Close-out - $5,000
Recommended Action/Motion
I move to approve accepting the proposal from Concord Group for engineering and construction estimating and review services, as fully presented.
(Full motion - not necessary to be read)
I move to approve accpeting the proposal submitted by Concord Group., dated April 30, 2026, for engineering and construction cost estimating and review services;
AND,
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.