Title/Name/Summary
145th Place Sidewalk Installation and 82nd Avenue East Ditch Improvements (Katy Lane to Kristo Lane), Contract Amendment #2
History
On April 21, 2025, the Village Board approved a construction contract with Davis Concrete Construction Company for concrete sidewalk construction along the north side of 145th Place and drainage improvements associated with the 82nd Avenue East Ditch Improvements project.
The 145th Place Sidewalk construction has since been canceled by the Village. Although construction had not begun, Davis Concrete performed preparatory work including accounting setup, subcontract preparation, field visits, project preplanning, and coordination with project managers and superintendents. Davis Concrete initially requested compensation in the amount of $11,753.67 for this work, which was rejected by the Engineering Department. After further discussion and negotiation, the requested amount was reduced to $5,000.00, and Engineering staff recommends approval of this negotiated amount. The original contract amount for the sidewalk construction was $175,499.50 bringing the revised not-to-exceed total amount to $5,000.00.
The 82nd Avenue East Ditch Improvements were substantially completed in late 2025 with minor restoration and punch list items to be completed in the Spring of 2026. Since this is a Cook County funded project, the engineering plans were required to be reviewed and approved by Cook County’s permit division. As a result of comments received during this review, additional work was required resulting in a cost increase of $7,300.00. The original contract amount for the ditch work was $149,935.00 bringing the revised not-to-exceed total amount to $157,235.00.
In total, the proposed change order includes a reduction of $170,499.20 for the 145th Place Sidewalk Installation and an additional $7,300.00 for the 82nd Avenue East Ditch Improvements.
Funding for the 145th Place Sidewalk related costs will be covered by the Village. The 82nd Avenue East Ditch Improvements are funded through an existing Intergovernmental Agreement (IGA) with the Cook County Department of Transportation and Highways (CCDoTH), which originally approved the amount of $149,935.00 for this project. Per the IGA, the Village will front the costs and seek reimbursement through the established process. Engineering staff will coordinate with CCDoTH regarding reimbursement for the additional $7,300.00. If this additional cost is not approved by CCDoTH, the Village will absorb this cost and close the project.
Financial Impact
The fee of $5,000.00 for the 145th Place Sidewalk Installation will be funded by the Village through the existing contract. The fee of $157,235.00 for the 82nd Avenue East Ditch Improvements will be reimbursed to the Village through the Intergovernmental Agreement with Cook County. If the additional cost of $7,300.00 is not approved by CCDoTH, the Village will absorb this cost through sufficient funding of the approved FY2026 Budget.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #2 / Addendum B with Davis Concrete Construction Company to reduce the total not-to-exceed contract amount from $325,434.50 to $162,235.00, and as fully presented.
(Full motion not necessary to be read)
I move to approve and authorize the execution of Change Order #2 / Addendum B to the original contract dated April 21, 2025 with Davis Concrete Construction Company of Monee, Illinois reducing the fee by $170,499.50 for a revised total not-to-exceed cost of $5,000.00 for the 145th Place Sidewalk Installation and an additional cost of $7,300.00 for the 82nd Avenue East Ditch Improvements (Katy Lane to Kristo Lane) for a revised total not-to-exceed cost of $157,235.00 for a revised total not-to-exceed contract amount from $325,434.50 to $162,235.00 as outlined in the contractor’s proposal dated March 31, 2026.