Title
2026 Shoreline Restoration Projects - Award
History
The Public Works Department currently maintains one hundred ninety-five (195) stormwater basins and has active stewardship contracts to manage the shorelines of one hundred seventeen (117) of them. These stewardships are effective at reducing the rate of degradation of the basins, but natural processes such as erosion and sedimentation are impossible to eliminate completely. These issues have become prominent at two (2) of the Village’s stormwater basins - Village Square Pond and Brook Hill Pond #2 - and the work necessary to correct these issues goes beyond the normal scope of the storm basin stewardship contracts.
Village Square Pond is a wet pond located in the Village Square of Orland subdivision. Erosion has severely impacted large swaths of this pond’s shoreline, particularly along the northern shore. In some areas, the waterline has encroached several feet closer to the surrounding homes and is beginning to erode land on residents’ properties. A reconstruction of the shoreline is necessary to halt the advance of erosion and restore portions of the land that have already been washed away.
Brook Hill Pond #2 is a dry pond in the Brook Hills subdivision with a small creek flowing through it. The creek has accumulated sediment over the years that restricts flow through the pond, and much of this sediment comes from the eroding slopes between the creek and the neighboring homes. The pond also has a low spot that experiences chronic standing water and has been a frequent source of concern for the nearby residents. The slopes of the creek require stabilization, the creek itself needs to be cleared to improve flow, and the low spot needs to be re-graded to allow proper drainage.
On March 31, 2026, Public Works issued an informal RFP via email to the Village’s five (5) ecological restoration contractors (ERCs) for a project to restore these ponds. The RFP had a due date of May 1, 2026, and three (3) of the ERCs responded with proposals. Stantec (via email) and Davey Resource Group (via phone call) each responded that they would not be submitting proposals for this project. Additionally, after a follow-up conversation to discuss details of their proposal, Pizzo & Associates elected to withdraw their proposal from consideration due to a misunderstanding in project scope that affected their submittal. A summary of proposals is below:
Baxter & Woodman Natural Resources
Village Square Pond: $307,220.00
Brook Hill Pond #2: $109,122.50
TOTAL: $416,342.50
Davey Resource Group
Declined to Submit
TOTAL: N/A
Pizzo & Associates
Submittal Withdrawn
TOTAL: N/A
Stantec Consulting Services
Declined to Submit
TOTAL: N/A
V3 Construction Group
Village Square Pond: $192,497.00
Brook Hill Pond #2: $62,480.00
TOTAL: $254,977.00
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds are available in account 5008170-570500.
Recommended Action/Motion
I move to approve the contract with V3 Construction Group in an amount not to exceed $254,977.00, and as fully presented.
(Full motion - not necessary to be read)
I move to approve the waiver of the competitive bid process in favor of solicitation of competitive proposals and approve and authorize the execution of a vendor contract with V3 Construction Group, LTD. of Woodridge, IL as the lowest cost, qualified responsive proposal for the restoration of Village Square Pond and Brook Hill Pond #2 for a total not-to-exceed cost of $254,977.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.