Title
2024 Village Door Replacement Project
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has been working on a plan to replace damaged doors and inoperable ADA controls throughout the Village. As such, Public Works requested a proposal from Midwest Mechanical, who participate in the Omnia Cooperative program (Contract 02-91), to complete door replacements at the FLC, Civic Center, Water Utility Sites, and Village Hall. It should be noted that Public Works received individual quotes for many of these same doors by other vendors and pricing came in on average 10% higher than the proposals received by Midwest Mechanical.
Based on the budgeted funding for door replacements in 2024, eleven (11) doors at the FLC, eight (8) doors at the Civic Center and two doors (2) Water Utility sites were selected for replacement, for a total of twenty-one (21) door replacements. The remaining doors at Civic Center and Village Hall will be budgeted for replacement in 2025.
The scope of work includes the removal and replacement of existing doors, door frames, door hardware, and ADA controls. The proposal submitted by Midwest Mechanical (#2024041700) is based on pricing from Omnia Contract #02-91. Pictures showing the location of the door replacement areas is included in the project proposal, which is attached for reference. A summary of the proposal prices is provided below:
Civic Center (8 Doors): $101,400.00
FLC (11 Doors): $185,405.00
Utility Site (2 Doors): $19,191.00
Total Price (21 Doors): $305,996.00
Based on the provided co-op proposal price and company qualifications, staff recommends approving the proposal from Midwest Mechanical for $305,996.00. A 5% contingency of $15,299.80 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $321,295.80.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding in the amount of $150,000.00 was budgeted for door replacements and $50,000 for ADA improvements in FY2024 in account 1008010-570100. An additional $102,000 was rolled over from 2023 to 2024 in account 3008010-570100 for door replacements. Funding for Utility sites is available in 5008150-570600 (Main Pump Station) and 5008160-570300 (Seton Place).
The combined funding in these accounts is sufficient to cover the cost of this project.
Recommended Action/Motion
I move to recommend to the Village Board to approve the use of Omnia Contract #02-91;
AND
Approve the proposal #2024041700 from Midwest Mechanical for the replacement of Village doors for a total amount not to exceed $321,295.80 ($305,996.00 plus a contingency of $15,299.80).