Title
RFP #26-027 2026 Athletic Court Repairs - REISSUE
History
In 2025, staff performed a comprehensive assessment of all Village athletic courts. This assessment, to be updated yearly, provides staff with a conditions evaluation of courts used for setting priorities on a yearly basis.
On February 5, 2026, RFP #26-012 2026 Athletic Court Repairs was issued for repairs to athletic courts at six Village parks including Veterans, Discovery, Doogan, Eagle Ridge l, Long Run and Emerald Estates. Four firms were invited to submit a proposal including Sport Court Midwest, U.S. Tennis, Midwest Sport Surfaces and Everline Coatings. The RFP resulted in one proposal from U.S. Tennis totaling $445,050.00.
In an effort to receive additional competitive proposals, staff amended the scope and developed a vendor list of 11 potential vendors used by other recreation and parks agencies. Vendors invited to submit a proposal include: Sports Surface Pros, Rose Paving, Champion Asphalt, Sport Court Midwest, 10s Court Solutions, Professional Paving and Concrete, U.S. Tennis, Midwest Sport Surfaces, Prestige Paving, Everline Coatings and Southwest Tennis.
On March 9, 2026, RFP #26-027 (attached) was reissued for repairs to athletic courts at six Village parks including the following courts:
Veterans Park: Tennis, Basketball, Inline Hockey and Fencing
Discovery Park: Basketball Court, Tennis Court and Fencing
Doogan Park: Tennis Court, Old Pickleball Court, Fencing
Eagle Ridge l Park: Tennis Court and Fencing
Long Run Court: Basketball Court, Four Square and Hopscotch Striping
Emerald Estates Park: Basketball Court
Work may include, but is not limited to, crack repair, asphalt repair or replacement, surface leveling, resurfacing, line striping, fencing and gate repairs, and replacement of court hardware such as tennis posts, nets, basketball posts, rims and backboards. Repairs that will be made are detailed in the attached Scope of Work.
One bid (attached) was received from U.S. Tennis Court Construction Company for $445,050.00 as detailed in the attached.
Though U.S. Tennis does not meet the Responsible Bidder Ordinance (RBO) requirements, due to the limited vendor pool, and lack of other submissions, the Village has determined that U.S. Tennis meets the requirements and criteria set forth in RFP #26-027, and that U.S. Tennis' proposal is determined to be in the best interests of the Village taking into consideration price and the evaluation factors set forth in the RFP.
U.S. Tennis Court Construction Company has performed numerous repairs and installations for the Village over the last several year. In each repair, U.S. Tennis exhibited professional workmanship, delivering superior results, while utilizing durable, high quality products consistent with the project specifications.
Staff recommend awarding this court repairs to U.S. Tennis Court Construction at a cost of $445,050.00, plus s 10% contingency of $44,505.00 for unforeseen circumstances that may arise for a total not to exceed $489,555.00.
Prior to commencement of repairs, residents residing in close proximity to each park will be made aware of the repairs.
Financial Impact
Funds are budgeted in 2009100-443250 for these repairs.
Recommended Action/Motion
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and U.S. Tennis Construction Company for RFP #26-027, 2026 Athletic Court Repairs - REISSUE in the amount of $445,050, plus a 10% contingency of $44,505 for a total not exceed contract amount of $489,555 for 2026 Athletic Court Repairs court and fence repairs as outlined in the Proposal dated March 23, 2026;
AND
Waive the Responsible Bidder Ordinance requirements:
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.