Title
2026 Storm Basin Stewardships - Award
History
The Public Works Department currently maintains one hundred eighty-six (186) wet and dry storm water basins. In 2021, the Village contracted with Christopher B. Burke Engineering (CBBEL) to complete an assessment of all the Village-owned basins. Basins were rated on a scale of one (1) through five (5). Basins rated at a level of one (1) were in the best condition, and level five (5) were in the worst condition. Since then, the Utility Division has been working with Village pre-qualified Ecological Restoration Contractors (ERCs), Stantec Consulting Services Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies, to get the level 4s and 5s down to a level 3 condition or better. Beginning in 2026, Baxter & Woodman Natural Resources will be joining the list of ERCs maintaining stormwater basins as well.
Typical restoration projects begin with one (1) year of establishment, followed by three (3) to five (5) years of maintenance. After the initial stewardship period is completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from Village ERCs, and the project is renewed. Beginning in 2026, Public Works intends to institute four (4) year basin management cycles in an effort to simplify and standardize the stormwater basin management and contract period going forward. Once sites have been restored, stewardships should continue indefinitely. Maintaining these sites annually incurs lower maintenance costs over time, as long as funding is available.
The scope of work over the four (4) year stewardship includes the establishment and maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn (if needed), and supplemental seeding (if needed). The proposals attached represent the cost for four (4) years of maintenance from 2026 until 2029.
A request for proposals for fifty-one (51) new and renewal stewardships was sent to pre-qualified ecological stewards. While overall cost of the proposed work was the largest factor when determining the award of these stewardships, other factors such as volume of work to be completed in a single year and prior work experience with the specific vendor contributed as well. Additionally, as Public Works recently renewed the Master Service Agreements with the four (4) pre-existing ERCs and added a fifth (5th) ERC to its roster in 2025, Staff felt it was prudent to use this opportunity to award all of our ERCs a small selection of basins in various locations and with varying shoreline maintenance needs in order to evaluate their efficacy under each circumstance.
A full summary of proposals is attached, and a summary of recommended stewards and the costs of their proposals for work on the 2026-2029 pond contract cycle is below:
Pizzo & Associates
2026-2029 Pond Stewardships
Year 1 Stewardship (2026): $25,900.00
Year 2 Stewardship (2027): $25,900.00
Year 3 Stewardship (2028): $25,900.00
Year 4 Stewardship (2029): $25,900.00
Seeding and Burning: $35,161.50
TOTAL: $138,761.50
V3 Companies
2026-2029 Pond Stewardships
Year 1 Stewardship (2026): $44,100.00
Year 2 Stewardship (2027): $45,600.00
Year 3 Stewardship (2028): $47,100.00
Year 4 Stewardship (2029): $48,600.00
Seeding and Burning: $41,100.00
TOTAL: $226,500.00
Stantec Consulting Services
2026-2029 Pond Stewardships
Year 1 Stewardship (2026): $31,600.00
Year 2 Stewardship (2027): $28,700.00
Year 3 Stewardship (2028): $29,800.00
Year 4 Stewardship (2029): $30,800.00
Seeding and Burning: $33,800.00
TOTAL: $154,700.00
Davey Resource Group
2026-2029 Pond Stewardships
Year 1 Stewardship (2026): $40,852.00
Year 2 Stewardship (2027): $39,088.00
Year 3 Stewardship (2028): $40,288.00
Year 4 Stewardship (2029): $41,536.00
Seeding and Burning: $34,305.00
TOTAL: $196,069.00
Baxter & Woodman Natural Resources
2026-2029 Pond Stewardships
Year 1 Stewardship (2026): $21,540.00
Year 2 Stewardship (2027): $21,540.00
Year 3 Stewardship (2028): $21,540.00
Year 4 Stewardship (2029): $24,720.00
Seeding and Burning: $21,500.00
TOTAL: $110,840.00
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds are available in account 5008170-443500.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of solicitation of competitive proposals for storm basin stewardships;
AND
Approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Pizzo & Associates, Ltd. of Leland, IL, for the stewardship of five (5) stormwater basins at a cost of $25,900.00 in FY26, $25,900.00 in FY27, $25,900.00 in FY28, and $25,900.00 in FY29, as well as $35,161.50 for the purpose of seeding and controlled burns performed at these basins between FY26 and FY29, for a total not-to-exceed amount of $138,761.50 in FY26-FY29;
AND
Approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and V3 Companies of Woodridge, IL, for the stewardship of twelve (12) additional stormwater basins at a cost of $44,100.00 in FY26, $45,600.00 in FY27, $47,100.00 in FY28, and $48,600.00 in FY29, as well as $41,100.00 for the purpose of seeding and controlled burns performed at these basins between FY26 and FY29, for a total not-to-exceed amount of $226,500.00 in FY26-FY29;
AND
Approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Stantec Consulting Services, Inc. of Monee, IL, for the stewardship of ten (10) additional stormwater basins at a cost of $31,600.00 in FY26, $28,700.00 in FY27, $29,800.00 in FY28, and $30,800.00 in FY29, as well as $33,800.00 for the purpose of seeding and controlled burns performed at these basins between FY26 and FY29, for a total not-to-exceed amount of $154,700.00 in FY26-FY29;
AND
Approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Davey Resource Group of Elmhurst, IL, for the stewardship of eighteen (18) additional stormwater basins at a cost of $40,852.00 in FY26, $39,088.00 in FY27, $40,288.00 in FY28, and $41,536.00 in FY29, as well as $34,305.00 for the purpose of seeding and controlled burns performed at these basins between FY26 and FY29, for a total not-to-exceed amount of $196,069.00 in FY26-FY29;
AND
Approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Baxter & Woodman Natural Resources, Inc. of Marengo, IL, for the stewardships of six (6) stormwater basins at a cost of $21,540.00 in FY26, $21,540.00 in FY27, $21,540.00 in FY28, and $24,720.00 in FY29, as well as $21,500.00 for the purpose of seeding and controlled burns performed at these basins between FY26 and FY29, for a total not-to-exceed amount of $110,840.00 in FY26-FY29;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.