Title/Name/Summary
Village of Orland Park Municipal Basin Phase II Stewardship
History
The existing Municipal Basin wetland is located on the west side of Ravinia Avenue at 156th Street (across from Public Works), and is located in a regulatory floodplain and floodway. The basin was constructed in the 1970s, and was designed as “online” storage on Marley Creek. Historically, the Village has contracted ecological stewards to manage the growth of invasive and woody vegetation on the property using means of herbicide and controlled burns.
In 2023, the Village contracted Davey Resource Group of Elmhurst, Illinois, to begin the first phase of a greater restoration effort to bring the wetland’s vegetation under control. Phase I (FY23-24) included selective herbicide applications to the phragmites, selective dead and woody vegetation removal, and a mass mowing of the basin, followed by a controlled burn in the fall of 2023. An additional controlled burn is planned for spring of 2025 to conclude Phase I activities.
Phase II will be more in line with the Village’s current stewardship projects. Phase II (FY25-27) will be a three (3) year stewardship with the option to extend for two (2) additional years (FY28-29), consisting of five (5) visits per year handling native seeding, plant plug installations, and post-seeding management.
A request for proposals for Phase II was sent to pre-qualified ecological stewards on November 12, 2024, with a submission deadline of December 4, 2024. A summary of proposals is below:
Davey Resource Group
Year 1 Stewardship (2025): $17,960.00
Year 2 Stewardship (2026): $18,480.00
Year 3 Stewardship (2027): $16,400.00
Seeding: $79,365.00
Plug Planting: $358,201.80
Year 4 Stewardship (2028): $16,800.00 (optional)
Year 5 Stewardship (2029): $17,280.00 (optional)
TOTAL: $524,486.80
Pizzo
Year 1 Stewardship (2025): $19,625.00
Year 2 Stewardship (2026): $19,625.00
Year 3 Stewardship (2027): $19,625.00
Seeding: $47,500.00
Plug Planting: $529,164.54
Year 4 Stewardship (2028): $20,750.00 (optional)
Year 5 Stewardship (2029): $21,875.00 (optional)
TOTAL: $678,164.54
V3 Companies
Year 1 Stewardship (2025): $66,865.00
Year 2 Stewardship (2026): $66,865.00
Year 3 Stewardship (2027): $66,865.00
Seeding: $61,053.75
Plug Planting: $332,137.68
Year 4 Stewardship (2028): $45,200.00 (optional)
Year 5 Stewardship (2029): $45,200.00 (optional)
TOTAL: $684,186.43
Stantec - Responded via email declining to submit a proposal.
Staff recommends Davey Resource Group to be selected for Phase II.
It should be noted that, while Davey’s proposal suggests native seed installation and native plant plug installation to take place in 2025, due to budget constraints, those installations will be spread out over two (2) years.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds in the amount of $250,000.00 previously budgeted for this project are available in account 5008170-570500 and will be rolled over into next year. These funds will be sufficient to pay for all work scheduled in FY25, while work in FY26-29 will be budgeted for accordingly.
Recommended Action/Motion
I move to recommend to the Village Board to approve and authorize the execution of a Service Agreement between the Village of Orland Park and Davey Resource Group as the lowest qualified responsive proposal for the Municipal Basin Phase II Stewardship for three (3) years 2025-2027, at a cost of $236,743.40 in FY 2025, $237,263.40 in FY 2026, and $16,400.00 in FY 2027, for a total cost of $490,406.80, with the option to extend for two (2) additional years (2028-2029) at a cost of $16,800.00 for FY 2028 and $17,280.00 for FY 2029, for a total not-to-exceed contract price of $524,486.80.