Title/Name/Summary
Main Pump Station Motor Control Center Replacement - Bid Award
History
The Village of Orland Park (village) Main Pumping Station provides the only source of potable water for the village’s water distribution system. In 2016 the village solicited Greeley and Hansen Engineering of Chicago, Illinois, the firm that originally designed and oversaw construction of the station in 1985, to complete an evaluation of the facility to plan for future maintenance and improvements. Greeley and Hansen have been involved with several major improvement projects with the Main Pumping Station and have the most intricate knowledge of the facility.
The report identified the need to prioritize the replacement of the station’s Motor Control Center (MCC). The MCC is responsible for controlling and distributing all power to pumps and equipment throughout the facility, with the majority of the electrical equipment being original to the facility. The electrical system has become harder to maintain as components become obsolete and spare parts more costly and difficult to obtain. Modifications over the years have resulted in inconsistencies with shop drawings making troubleshooting labor- intensive and dangerous. Several failed attempts to repair the automatic transfer of emergency power between ComEd and standby generator have been costly and still requires human interaction when primary power is lost. The MCC Replacement Project will improve electrical system reliability, efficiency, safety, and mitigate difficulties associated with the aging electrical equipment.
The project was advertised for bid on October 16, 2018. 386 vendors were notified through BidNet. Twenty-one (21) companies downloaded the specifications. Four contractors were emailed directly with a notification of the bid. The village hosted an on-site pre-bid meeting on October 30, 2018. Two (2) contractors were represented at the meeting. The bid opening was conducted on November 20, 2018, and only one bid was received. Gibson Electric Co., Inc. of Downers Grove, Illinois submitted a bid in the amount of $1,620,200.00. Gibson Electric has performed similar work for other water and sewer agencies around the Chicago region. Funds are allocated for this project for 2019.
The bid is unexpectedly higher than the engineering estimates and the budgeted amount of $1,500,000.00. The higher cost is a recent trend that Greeley & Hansen has found over the past several months across the nation. Contractor’s workloads are very busy, making the market less competitive. Contractors are able to be more selective in the work they bid on. Labor and material costs have also seen jumps. Additional funds are available within the water fund to complete this project. Due to the long lead time to manufacture the MCC and the necessity to limit the construction period to the 2019/2020 winter months, when water consumption is lowest, staff recommends accepting the bid from Gibson Electric Co., Inc. of Downers Grove, Illinois in the amount of $1,700,000.00 ($1,620,200.00 plus $79,800.00 contingency).
On December 17, 2018, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this project are available in the Utility Fund account 031-6002-443200.
Recommended Action/Motion
I move to approve accepting the proposal from Gibson Electric Co. of Downers Grove, Illinois for Main Pump Station MCC replacement in an amount of $1,700,000.00 ($1,620,200.00 plus $79,800.00 contingency).