Title
Vehicle and Equipment (V&E) Garage Safety Surfacing Project
History
The Public Works Department has recently completed flooring improvements at several locations including SportsPlex, Franklin Loebe Center (FLC), Civic Center, Orland Park Health and Fitness Center (OPHFC), Village Hall, Public Works, and the Police Department. To continue to address Village facility flooring and improve the overall safety quality of the surfacing in the Vehicle and Equipment (V&E) Garage at Public Works, the replacement of existing flooring in the V&E Garage is planned for 2025.
Accordingly, Public Works requested a proposal from Midwest Mechanical Group, Inc. (“Midwest Mechanical”), who participate in the Omnia Partners cooperative program (Contract #02-91), to complete the replacement of existing flooring in the V&E Garage at Public Works. This contract includes not only work related to HVAC but uses RS Means line items for other job task orders such as safety surfacing. RS Means is the industry standard for cost estimating to deem a price is fair and reasonable for any location in the United States.
The scope of work includes the labor and material to install a replacement safety surfacing system in the V&E garage, aisleways, and office. A summary of the proposal submitted by Midwest Mechanical, which is based on Omnia Partners Contract #02-91, is provided below:
V&E Garage Safety Surfacing Project
$39,371.00
Based on price and company qualifications, staff recommends approving proposal from Midwest Mechanical Group, Inc. for $39,371.00. A contingency is not requested for this project.
Financial Impact
Funding in the amount of $25,000.00 was budgeted for V&E Garage Flooring in account 1008010-443100. Savings from water treatment projects within Facility's cooling and heating circulating piping in 1008010-443100 and 1008010-443200 will be used to cover the difference between the budgeted and actual project cost. Being water treatment is in facility piping, there is not a need for a budget amendment.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-91 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for the V&E Garage Safety Surfacing Project, based on Midwest Mechanical Group, Inc’s proposal dated December 20, 2024, for a total not-to-exceed contract price of $39,371.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.