Title/Name/Summary
Purchase and Installation of Knapheide Aluminum KUVCC Enclosed Utility Body and Knapheide Aluminum Service Utility Body
History
The Emergency Services and Disaster Agency (E.S.D.A.) operates four (4) vehicles to transport their various equipment when needed. This fleet consists of all repurposed vehicles with an average age of twelve (12) years. The oldest vehicle in the E.S.D.A. fleet is thirteen (13) years old and has over 112,000 miles. The repurposed vehicles are not designed and constructed to meet the needs of the E.S.D.A. staff.
Vehicles and Equipment staff worked with E.S.D.A. staff to determine the specifications for the body build. The enclosed aluminum utility body will be fitted with a pull-out bed with a shelved tool rack and generator storage. With the pull-out generator storage, there is no need for generator exhaust porting through the body, which gives staff mobility options if the generator needs to be utilized away from the vehicle.
Currently, scene lighting is provided by a 2002 tow-behind Ingersol Rand light tower and generator combination. The utility body has been spec’d with two (2) pole mounted scene lights on the rear of the body and a roof mounted LED tower light. The light tower is extendable up to thirteen and one half (13.5) feet plus the height of the truck body and features 360 degrees of rotation.
There are limited vendors available to spec the body that the Village is looking for. The two main manufacturers are Knapheide and Reading truck bodies. The Village received a proposal from Knapheide Truck Equipment Center of McHenry, Illinois for the Knapheide utility body. Monroe Truck Equipment of Joliet, Illinois provided a proposal for the Reading utility body.
Knapheide Truck Equipment provided a quote of $71,675.53 and Monroe Truck Equipment provided a quote of $88,883.00.
As with most equipment builds, it is difficult to get multiple quotes for an ‘apples to apples’ build because there are variations in the products offered by each manufacturer. This build also contains many customized options that make it difficult to receive comparable proposals. The Knapheide body offers an additional eight inches (8’) of height with their body compared to the Reading body, and the Village has previously up-fitted their utility trucks with Knapheide bodies which has established a good standard for truck utility bodies.
The Utilities Division has a 2014 Ford Super Duty equipped with a diesel engine and has a higher-than-average operating cost due to diesel emission component failures and labor costs performing manual regenerations and downtime. To meet the needs of the division, an aluminum utility service body from Knapheide has been spec’d. The utility service body will be utilized for various utility repairs such as Buffalo box replacements, storm sewer repairs, and inlet repairs.
Two (2) 2024 Ford F350 Chassis Cabs were previously approved by the Board and the vehicles have been received by the Village. The vehicles being replaced are a 2011 Chevrolet Tahoe, currently used by E.S.D.A., and a 2014 Ford F350 Super Duty, currently used by the Utilities Division.
No additional vehicles will be added to the fleet, and the removed vehicles will be auctioned on Public Surplus.
Staff would like to proceed with the purchase and installation of one (1) Knapheide aluminum KUVCC enclosed utility body with emergency response equipment for the Emergency Services and Disaster Agency, and one (1) Knapheide aluminum utility service body for the Public Works Utilities division.
Financial Impact
Funds in the amount of $71,675.53 are allocated in account 3008040-570200 for the E.S.D.A. body purchase, and funds in the amount of $21,995.00 are allocated in account 5008100-570200 for the Utilities utility body purchase.
Recommended Action/Motion
I move to waive bidding and approve the proposals from Knapheide Truck Equipment Center of McHenry, Illinois for the purchase and installation of one (1) Knapheide KUVCC enclosed aluminum utility body for the amount of $71,675.53 per quote # 279136-5 dated April 3, 2024, and the purchase and installation of one (1) Knapheide Aluminum Utility Service Body for the amount of $21,995.00 per quote # 404804-2 dated April 4, 2024 for a total amount not to exceed $93,670.53;
AND
Authorize the Village Manager to execute all related contracts, subject to the Village Attorney Review.