Title
Supervisory Control and Data Acquisition (SCADA) Support Services Contract
History
The Utility Division of Public Works has used the Supervisory Control and Data Acquisition (SCADA) system since 1985. The system provides twenty-four (24) hour monitoring and controls for the Village water and sanitary system. Last upgraded in 2019 with the addition of new desktop computers and a software upgrade, SCADA technology has evolved utilizing modern computers and software.
The Utility Division’s SCADA consultant and integrator, Concentric Integration of Crystal Lake, Illinois, has proposed a support services agreement in order to ensure the reliability and security of the SCADA system. The service agreement would consist of the items identified in Exhibit A.
Third-party support renewals are included as part of this support services agreement, renewals are as listed: Fortinet Foricare for 60D Rugged Firewall, Win-911 Maintenance Plan, and Cisco SmartNet Routers.
Concentric was previously selected in 2012 as the Village’s vendor for SCADA. Due to the complexity of the current SCADA system and the historical knowledge of critical Village’s water system, a sole source proposal for equipment and software upgrades was requested from Concentric Integration of Crystal Lake, Illinois. If another vendor was to bring their product, extra start-up costs, integration costs, and training costs would be incurred by the Village. Concentric has an overall understanding of the project, with the ability to provide continued support. Concentric’s proposal details the cost of overall support services for 2025 at a cost of $42,620.00.
The 2025 budget line item is $42,000.00 for SCADA support services, and cost is budgeted for in 2025. Additional funding for this purchase will come from the office supplies account number 5008100-460100 to cover the additional cost.
Financial Impact
Funds are available for this project in the FY2025 Water Fund 5008100-443610 and 5008100-460100.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of approving the execution of a sole source vendor contract with Concentric Integration, of Crystal Lake, Illinois, for 2025 SCADA Support Services for a total not-to-exceed contract price of $42,620.00;
AND
Authorize the Village Manager to execute said agreement, subject to Village attorney review.