Title
Orland Park Pickleball Courts and Parking Expansion, Design Engineering, Contract Award Recommendation
History
RFP #26-023 - Orland Park Pickleball Courts, Design Engineering and Boardwalk Evaluation was issued on February 26, 2026 to solicit proposals from qualified and experienced engineering firms to provide design engineering services for at least ten (10) outdoor pickleball courts at the Centennial Park site, four (4) outdoor pickleball courts at the Sportsplex site, and the design of a new parking lot at the Centennial Park Ice Skating Rink. Following issuance of the RFP, the boardwalk evaluation item was removed from the scope of services through an addendum.
The scope of work includes site evaluation, engineering design for new outdoor pickleball courts and a parking lot, grading and drainage, stormwater management, outdoor lighting, ADA-compliant access, surveying, utility coordination, soil testing, preparation of construction documents and cost estimates, bidding assistance, outside governmental permitting, and other professional services as necessary.
On March 27, 2026, a total of eight (8) engineering consultants submitted responses to the RFP:
1. Wight & Company - $115,250.00
2. Gewalt Hamilton Associates, Inc. - $124,000.00
3. Sevee & Maher Engineers, Inc. - $126,750.00
4. Fehr Graham Engineering & Environmental - $131,800.00
5. Christopher B. Burke Engineering, Ltd. - $157,750.00
6. Farnsworth Group, Inc. - $169,540.00
7. Hey and Associates, Inc. - $219,500.00
8. Terra Engineering, Ltd. - $374,150.00
The selection committee reviewed and ranked the RFP responses based on the following selection criteria defined in the RFP.
- Proposal Cost (30%)
- Firm’s experience and capacity to perform the work (20%)
- Staff qualifications, especially key personnel, proposed to perform the work (25%)
- Project approach and understanding of scope (15%)
- Selection Team Discretion (10%)
Based on the established evaluation criteria, Gewalt Hamilton Associates, Inc. was determined to be the most qualified and responsive firm to provide the best overall value for the project. Their proposal aligns with the Village’s preferred project schedule, including a targeted construction timeline within the 2026 calendar year. Staff recommends that Gewalt Hamilton Associates, Inc. be approved as the engineering consultant for the Orland Park Pickleball Courts and Parking Expansion, Design Engineering.
Financial Impact
This project is sufficiently funded through the FY2026 CIP Budget.
Recommended Action/Motion
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois for Orland Park Pickleball Courts and Parking Expansion, Design Engineering for a total not-to-exceed amount of $124,000.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.