Title
2026 Centennial Park West Band Authorization
History
During the summer of 2025, the Village hosted three ticketed concerts, six weeks of free concerts, the Fourth of July and three Movies in the Park at Centennial Park West. The Taste of Orland Park returned to the Village Green for three days of food and entertainment with over 30,000 in attendance.
Staff have issued RFP #26-015 Centennial Park West Strategic Operating Plan (attached). This feasibility study will provide guidance on the future use of Centennial Park West. This will include the scale, types and frequency of events, taking into consideration the residential setting, and incorporating resident engagement.
Until the results of the study are completed and analyzed for potential implementation, Centennial Park West will be used in a similar fashion in 2026, however, at a much-reduced scale.
2026 Centennial Park West events include three free concerts, six weeks of free Concerts in the Park, three Movies in the Park, and the Fourth of July featuring a patriotic musical performance capped with a spectacular fireworks show. New in 2026, will be the Red, White and Blue Parade and BBQ Fest featuring the Village’s Official kickoff to its America250 commemoration. The fest will include an amateur rib cook-off.
The Taste of Orland Park will again be hosted at the Village Green on July 31, August 1 and 2, 2026.
Staff are finalizing bands for the upcoming summer. Toward this end, staff seek approval to authorize the Village Manager to negotiate and execute contracts for a Centennial Park West band whose performance and rider fees total more than $25,000. This would enable staff to make the required deposit, typically fifty percent. All other bands planned for the upcoming summer are below the $25,000 threshold and are within the 2026 budget.
Due to another local performance, staff are unable to publicly name the artist until May 11, 2026.
Contract approval is subject to the following conditions:
1. The total compensation for any individual act, including performance fees and rider costs, exceeds $25,000 but remains within the budgeted amounts approved by the Village Board for Recreation and Parks Special Events budget.
2. The Village Manager is authorized to finalize and execute contracts for entertainment that aligns with the Village's approved budget and overall event planning objectives.
3. To allow for timely booking and execution of contracts while ensuring flexibility in event promotion, the Village Board's approval of the Recreation and Parks Special Events budget shall constitute sufficient authorization for the Village Manager to enter into agreements without requiring further Board action on individual contracts.
4. The Village Board shall retain full discretion over the timing of public announcements regarding contracted acts.
5. The Village Manager's authority under this motion does not extend to the independent selection of entertainment acts.
Financial Impact
$150,000 is budgeted for Centennial Park West free concerts in 1009220 442450.
Recommended Action/Motion
I move to approve authorizing the Village Manager to negotiate and execute contracts, including associated riders, deposit and day of show payment payments, with artists and artist agents for one of the 2026 Centennial Park West concerts as presented in Legistar item #2026-0273;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.