Title
ESDA Special Detail for Traffic and Crowd Control Services
History
Throughout the year, the Village holds several special events, some of which garner the participation and attendance of thousands of people. These events require additional assistance for crowd and traffic control. The Village has used the assistance of Emergency Services and Disaster Agency (ESDA) volunteers in the past, and staff would like to continue to use them for crowd and traffic control.
In the past, for the Taste of Orland Park, the Village offered $10 per hour to ESDA personnel for their services. It has; however, become difficult to obtain and retain personnel for a lot of hours because of the low pay. Additionally, ESDA volunteers have increasingly been called upon to assist with not only special events, but other significant events such as last year’s civil unrest. As such, staff recommends offering $20 per hour to ESDA personnel as a special detail for traffic and crowd control. It is not unusual for ESDA/Emergency Management personnel to be paid for special detail services. Neighboring Tinley Park is currently recruiting for part time EMA members at the hourly pay rate of $15.31 per hour to start, with an opportunity to increase to $21.43 based upon meeting certain officer training requirements and demonstrated competency.
On May 20, 2021, the Village issued a Request for Proposals (RFP) for crossing guard services and special event (crowd/traffic control) services. The Village received two (2) proposals that included amounts for special event services for 2021-2023. Said amounts ranged from $20 per hour - $23.66 per hour. Although the Village opted not to move forward with any of the proposals, the amounts listed in the proposals were deemed beneficial to staff’s decision making process. Based on these proposals, staff believes that $20 per hour is on par with the going rate for traffic and crowd control services.
The ESDA personnel have provided assistance for Village special events and critical incidents requiring traffic control on numerous occasions throughout the years. They have the necessary traffic control equipment, have passed an extensive police background investigation and are issued police department approved uniforms. ESDA personnel are trained in traffic control procedures and most are familiar with the pedestrian and traffic flow(s) at many of our special events so there would be a minimal or no learning curve. And ultimately, it would be more cost efficient for the Village to continue to use the ESDA personnel for traffic and crowd control, when needed.
Original Motion
I move to approve the establishment of a $20 per hour special detail rate to ESDA personnel for traffic and crowd control services.
Financial Impact
A subsequent budget amendment would be presented at a later date.
Recommended Action/Motion
I move to approve the establishment of a $20 per hour special detail rate to ESDA personnel for traffic and crowd control services;
And
I move to approve that elected officials who are ESDA members may volunteer for duties that would fall under this rate, but will receive no compensation for their time.