Title/Name/Summary
Traffic Impact Studies for the Parks Master Plan, RFP Award
History
As part of the Village’s Parks Master Plan projects, Schussler Park, Centennial Park, and Centennial West Park will all require traffic impact studies to determine parking needs and potential impacts to Village roadways. This is a standard requirement for all public and private developments of this magnitude and complexity in the Village.
On October 5th, 2022, Engineering staff initiated a Request for Proposals (RFP) to pre-qualified engineering firms for traffic and parking impact studies for each of the three parks. Staff accumulated the questions received via email and on October 17th, staff responded to all engineering firms with the complete set of answers. The deadline for proposals was October 18th.
Five (5) proposals were received from the following engineering firms: Baxter & Woodman (B&W), Civiltech, Christopher B. Burke Engineering, Ltd. (CBBEL), Strand Associates (Strand), and Thomas Engineering (Thomas). All proposals were considered responsive and qualified for consideration and each proposal can reasonably meet the project deadlines.
Staff evaluated the proposals based on project scope, project requirements, and cost. As mentioned above, traffic and parking studies are often required for development and roadway projects in the Village, therefore, staff applied the same industry standard scope requirements and criteria when evaluating the proposal contents. Staff anticipate that the Centennial West Park and Schussler Park studies will occur shortly after Notice to Proceed is issued, however, the Centennial Park study will be conducted later at a more appropriate date.
Below is the cost breakdown of the proposed fees for each study along with the total fee proposed by each firm:
Schussler Park
B&W: $6,000
Civiltech: $9,014
CBBEL: $17,000
Strand: $20,700
Thomas: $25,144
Centennial West Park
B&W: $6,000
Civiltech: $11,255
Thomas: $19,720
CBBEL: $20,000
Strand: $27,800
Centennial Park
B&W: $6,300
Civiltech: $9,562
CBBEL: $18,000
Strand: $22,900
Thomas: $31,364
Totals
B&W: $18,300
Civiltech: $29,831
CBBEL: $55,000
Strand: $71,400
Thomas: $76,228
Of the five proposals received, two engineering firms, Christopher B. Burke Engineering, Ltd. and Strand Associates, proposed parking and traffic counts at nearby intersections. Both firms also proposed follow-up analysis and recommendations based on these findings. Conducting parking and traffic counts is considered as best practices for traffic impact studies and staff believe this is a key element required for a successful study. Staff understands that when parking and traffic counts are conducted, they require additional effort in collecting field data. Additionally, the field data also require data compilation, data analyses, and incorporating analyses results in recommendations and reports. All these efforts require additional time which is reflected in additional professional fees compared to the firms who are not providing these services. Both firms proposed the appropriate level of effort to analyze current parking and traffic conditions, assess potential impacts, and provide appropriate and relevant recommendations.
Staff is recommending Christopher B. Burke Engineering, Ltd. based on the appropriate level of effort proposed at the most cost-effective fee. CBBEL will use Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA) as a subconsultant.
Financial Impact
Funding for this professional service will be part of the Parks Master Plan.
Recommended Action/Motion
I move to approve the proposal from Christopher B. Burke Engineering, Ltd. of Rosemont, Illinois for the Traffic Impact Studies for the Parks Master Plan, for an amount not to exceed $55,000.00;
AND
Authorize the Village Manager to execute all related contracts, subject to the Village Attorney review.