Title
Main Pump Station Interior Renovation Project
History
The Village of Orland Park’s Main Pumping Station (MPS) was constructed in 1984 and placed into service in 1985. Since its establishments, MPS has undergone numerous improvements to the pumps, water mains, meters, and other infrastructure that allows it to serve as the primary water distribution facility for the Village. However, the interior components of the facility, including restrooms, floors, paint, and furniture, have remained relatively unchanged.
To address the interior facility issues identified in the 2022 Facilities Assessment and by the staff who work at the MPS, Public Works included funding in the 2026 budget for the Main Pump Station Interior Renovation Project. The project includes the renovation of the facility restrooms; repainting of pumps, doors, and frames; installation of a new emergency shower and associated water heater; installation of new shelving; replacement of the main workstation desktop; and replacements of two (2) interior doors.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing. For further reference, additional information regarding cooperative purchasing has been included as supporting documentation.
Midwest Mechanical, a participant in the joint purchasing program Omnia Partners Contract #159053, submitted a proposal to complete the Main Pump Station Interior Renovation Project. A summary of the proposal is provided below:
Proposal Summary
Main Pump Station Interior Renovation Project
Total: $202,278.00
Based on price and company qualifications, staff recommends approving the proposal from Midwest Mechanical Group, Inc. for $202,278.00. A contingency of $25,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $227,278.00.
Financial Impact
Funding in the amount of $312,000.00 is available in 5008150-443100 for the Main Pump Station Interior Renovation Project.
Recommended Action/Motion
I move to approve the participation in joint purchasing cooperative Omnia Partners pursuant to Contract #159053 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for the Main Pump Station Interior Renovation Project based on Midwest Mechanical Group, Inc’s proposal 2025071600 dated February 3, 2026, for a total of $202,278.00 plus a $25,000.00 contingency for a total not-to-exceed contract price of $227,278.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.