Title/Name/Summary
Purchase of Seven (7) Ford F350 Super Duty Crew Cab Trucks and Two (2) F350 Chassis Cab Trucks
History
Vehicles and Equipment has developed a long-term vehicle replacement plan that includes the replacement of nine (9) Super Duty trucks for FY24. The average age of the nine (9) trucks that need replacement is thirteen (13) years.
The Board approved the FY23 capital budget for vehicle replacements. Due to supply chain issues and production delays, the Village was only allocated one (1) Super Duty from Ford. A 2023 Ford F350 Crew Cab was ordered and received. A 2023 Ford F450 chassis cab was also procured from dealer inventory.
Due to the difficulty of procuring vehicles in 2023, the replacements were pushed to 2024. The Village has received confirmation that the vehicles ordered for 2024 will be built and delivered.
It has been determined that purchasing Ford F350 Crew Cabs would be the most beneficial, versatile and have the biggest impact on standardizing and right-sizing the fleet, and is in conformance with the Fleet Assessment that was completed in 2021.
The 2024 Fiscal Year Budget includes the replacement of nine (9) vehicles with 2024 Ford Super Duty Trucks. These new vehicles will be replacements and will not add additional vehicles to the fleet.
One F350 Chassis Cab will be up-fitted with a utility body with emergency response equipment for Orland Park’s Emergency Services and Disaster Agency and will replace a 2011 Chevrolet Tahoe currently used by E.S.D.A. (another is planned in 2025).
The second F350 Chassis Cab will be up-fitted with a stake body and lift gate for the Utilities Division.
Seven (7) F350 4x4 Crew Cab trucks will be up-fitted with aluminum lift gates and truck bed toolboxes. The simple body setup will ensure the truck is versatile and can be used throughout different divisions if needed.
Sutton Ford currently holds the SPC (Suburban Purchasing Cooperative) contracts for Ford Super Duty Trucks and offers the most competitive pricing available for Ford Super Duties.
Staff would like to utilize the SPC (Suburban Purchasing Cooperative) contracts #222 and #225, and proceed with the purchase of seven (7) Ford F350 Crew Cab trucks with 8’ beds and two (2) F350 Chassis Cabs to be up-fitted.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night
Financial Impact
Funds in the amount of $504,734.00 are allocated in accounts 3008040-570200 and 5008100-570200 for this purchase.
Recommended Action/Motion
I move to approve the proposals from Sutton Ford of Matteson, Illinois for the purchase of seven (7) 2024 Ford F350 4x4 Crew Cab trucks for the amount of $388,269.00 and two (2) Ford F350 Chassis Cabs for the amount of $116,465.00 for a total amount not to exceed $504,734.00 per quotes from Sutton Ford dated October 10, 2023 and November 27, 2023;
AND
Authorize the Village Manager to execute all related contracts, subject to the Village Attorney review.