Title
CPAC Modernization Phase 2 and OPHFC Pool Renovation Projects - RFP 25-001
History
On November 11, 2025, the Village issued Request for Proposal (RFP) 25-001 “CPAC Modernization Phase 2 and OPHFC Pool Renovation Projects” requesting proposals for improvements at both the Centennial Park Aquatic Center (CPAC) and the Orland Park Health and Fitness Center (OPHFC). The summary of the scopes of work for both projects is provided below:
CPAC Modernization Phase 2 Project
The scope of work for the CPAC Modernization Phase 2 Project includes expansion of the pool pump building and replacement of pool operating equipment; expansion of the pump pit and mechanical room; construction of a new underground surge tank, chlorine room, electrical room, and storage room; demolition of existing restrooms and construction of enlarged restroom facilities; and installation of a new cooling room for lifeguards. The full scope of work for the CPAC Modernization Project is based on the “2023 Centennial Park Aquatic Center Facility Condition Assessment”. Phase 1 of the (CPAC) Modernization Project was completed in May 2025.
OPHFC Pool Renovation Project
The scope of work for the OPHFC Pool Renovation Project includes expansion and renovation of the pool pump room and replacement of pool equipment, and construction of a new underground surge tank, chlorine room, storage room and replacement of floor drains and piping in men’s locker room corridor, replacement of existing pool lighting, refinishing of pool and repairing spa leaks. The impetus for this project was based on the advanced age and dilapidated condition of the existing equipment versus a formal condition assessment.
During the eight (8) weeks that the solicitation was open for review, seventy-eight (78) firms downloaded either partial or complete document packages. RFP 25-001 was opened on January 6, 2026, at which point four (4) firms submitted proposals. Per the RFP documents, the Village has the option to select a single contractor to complete both projects or separate contractors to complete each project separately. As such, bidders were asked to provide a proposal price for the CPAC Modernization Phase 2 Project, the OPHFC Pool Renovation Project and a combined proposal price in the case they were awarded both projects under a single contract (“Combined Total Proposal Price”). Three (3) of the four (4) contractors provided reduced combined total proposal prices as compared to totaling the Base Bid Prices for each project separately. This price reduction is noted in the proposal summary below.
All qualifying proposal packages and an audit of the proposal submittals are attached for reference. A summary of the proposal prices is provided below:
Stuckey Construction Company Inc.
CPAC Modernization Phase 2 Project Base Bid Price: $8,191,00.00
Alternate #1 Price: $609,000.00
Alternate #2 Price: $49,000.00
OPHFC Pool Renovation Project Base Bid Price: $3,980,000.00
Alternate #1 Price: $40,000.00
Combined Total Proposal Price: $12,071,000.00 ($100,000 reduction in price)
CPAC Alternate #1 Price: $609,000.00
CPAC Alternate #2 Price: $49,000.00
OPHFC Alternate #1 Price: $40,000.00
F.H. Paschen S.N. Nielsen & Associates, LLC
CPAC Modernization Phase 2 Project Base Bid Price: $8,850,000.00
Alternate #1 Price: $616,000.00
Alternate #2 Price: $48,000.00
OPHFC Pool Renovation Project Base Bid Price: $4,142,000.00
Alternate #1 Price: $236,000.00
Combined Total Proposal Price: $12,992,000.00 ($242,000.00 reduction in price)
CPAC Alternate #1 Price: $616,000.00
CPAC Alternate #2 Price: $48,000.00
OPHFC Alternate #1 Price: $236,000.00
Industria Inc.
CPAC Modernization Phase 2 Project Base Bid Price: $8,874,182.00
Alternate #1 Price: $590,918.36
Alternate #2 Price: $43,065.57
OPHFC Pool Renovation Project Base Bid Price: $4,192,768.00
Alternate #1 Price: $242,928.30
Combined Total Proposal Price: $13,066,950.00 (no price reduction)
CPAC Alternate #1 Price: $590,918.36
CPAC Alternate #2 Price: $43,065.57
OPHFC Alternate #1 Price: $242,928.30
Reed Construction, LLC.
CPAC Modernization Phase 2 Project Base Bid Price: $7,740,000.00
Alternate #1 Price: $465,000.00
Alternate #2 Price: $51,300.00
OPHFC Pool Renovation Project Base Bid Price: $3,280,000.00
Alternate #1 Price: $240,000.00
Combined Total Proposal Price: $11,020,000.00 ($70,000.00 reduction in price)
CPAC Alternate #1 Price: $465,000.00
CPAC Alternate #2 Price: $51,300.00
OPHFC Alternate #1 Price: $240,000.00
The lowest overall proposal was submitted by Reed Construction LLC. However, based on prior experience with Reed Construction on the Centennial Park West (CPW) Concert Venue project, Public Works has concerns regarding the proposed pricing, and maintains significant reservations about engaging this construction firm again, particularly for two (2) projects of this level of importance and limited construction window to have the pool operation again before summer. Reed Construction underbid the CPW project to get the project, fired their lead estimator on the project, and planned to request usage of the entire contingency at the start of the project. Reed Construction’s project team would be rated as very poor and not to be used again. They had poor communication among on-site team members. Reed failed to keep on schedule and completed the project almost six (6) months past completion date. The project team withheld critical scheduling mistakes, critical bidding mistakes, failed to hold subcontractor meetings and pull-planning meetings, failed to maintain quality control, and tried to in vain to have the Village pick up the cost for their mistakes. In review of bids, their bid is again much lower than the others, so their approach is the same as before and not reflective of true costs. They should be disqualified based on past performance.
The second-lowest overall proposal was submitted by Stuckey Construction Company, Inc. (“Stuckey”), a firm with which Public Works has previously worked at CPAC, most recently on the CPAC Vertical Turbine and Electrical Improvement Project in 2024. Throughout that project, Stuckey demonstrated a high level of organization, professionalism, and efficiency. The work was completed ahead of schedule, no cost-related change orders were required, and quality control was consistently maintained. The company owner, Paul Stuckey, along with the project superintendent, were present on site for the majority of the project to ensure adherence to project standards. Public Works has full confidence that given the opportunity that Stuckey Construction Company, Inc. could complete both projects on schedule and on budget.
Stuckey Construction Company Inc. was also the only bidder of the four (4) who is listed as a pre-qualified general contractor with the State of Illinois’ Department of Public Health (IDPH). Having a pre-qualified general, facility, or pool contractor on staff is a requirement by the IDPH to complete work on aquatic facility renovation projects such as these.
As such, based on company qualifications and past project experience, staff recommends approving the proposal from Stuckey Construction Company Inc. for $12,160,000.00, which includes the Combined Project Proposal Price of $12,071,000.00 plus CPAC Modernization Phase 2 Alternate #2 for $49,000.00 and OPHFC Pool Renovation Project Alternate #1 for $40,000.00. A 5% contingency of $608,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $12,768,000.00.
It should be noted that the project architect, Tria Architecture, will be providing Construction Administration services for both projects to ensure compliance with the bid plans and specifications.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
The 5-Year Capital Budget projected a cost for both projects at $10,250,000.00 as summarized below:
CPAC Modernization Phase 2 Project
2026 $3,000,000.00
2027 $3,000,000.00
TOTAL $6,000,000.00
OPHFC Pool Renovation Project
2026 $2,000,000.00
2027 $2,250,000.00
TOTAL $4,250,000.00
However, due to costs associated with a limited work window at CPAC, a multi-year project, winter conditions, global tariffs, and a CPAC Modernization Phase 2 Project that was based on a 2022 cost estimate, the actual project cost was significantly higher than expected. As such, for FY2027 the funding request for CPAC Modernization Phase 2 Project would increase from $3,000,000.00 to $5,518,000.00.
Accordingly, funding was budgeted in FY2026 in capital account 3008010-570100 in the amount of $3,000,000.00 for the CPAC Modernization Phase 2 Project and $2,000,000.00 for the OPHFC Pool Renovation Project.
For FY2027, funding in the amount of $5,518,000.00 for the CPAC Modernization Phase 2 Project and $2,250,000.00 for the OPHFC Pool Renovation Project will be requested, bringing the total project budget amount to $12,768,000.00.
Recommended Action/Motion
I move to recommend to the Village Board to waive the competitive bid process in favor of solicitation of competitive proposals and approve and authorize the execution of a Contractor Agreement with Stuckey Construction Company Inc. of Waukegan, IL as the selected responsive proposal for RFP 25-001 - CPAC Modernization Phase 2 and OPHFC Pool Renovation Projects for a cost of $12,160,000.00, which includes the Combined Project Proposal Price of $12,071,000.00 plus CPAC Modernization Phase 2 Alternate #2 for $49,000.00 and OPHFC Pool Renovation Project Alternate #1 for $40,000.00, plus a 5% contingency of $608,000.00, for a total not-to-exceed contract price of $12,768,000.00.