Title
George Brown Commons Demolition and Site Restoration - ITB 25-008
History
On January 22, 2025, the Village issued Invitation to Bid (ITB) 25-008 “George Brown Commons Demolition and Site Restoration,” requesting the services of a qualified contractor for the demolition, removal, and proper disposal of the existing building and various site elements within the boundary extents as identified within the Bid Documents. The site must be then backfilled to existing grade, the site restored with turf grass, and three (3) existing flag poles be removed and set aside for the Village to reuse. It should be noted that George Brown Commons was previously also known as the Veteran’s Center before this facility was moved to 14761 West Ave.
During the four (4) weeks that the bid was open for review, thirty-nine (39) firms downloaded either partial or complete bid packages. ITB 25-008 was opened on February 19, 2025, at which point six (6) firms submitted bids. All qualifying bid packages and an audit of the bid submittals are attached for reference. A summary of the bid prices is provided below and on the attached “ITB 25-008 Bid Compliance Summary”.
Bid Summary
Anthem Excavation and Demolition Inc.: $67,478.00
ADM Demolition LLC: $73,930.00
KLF Enterprises: $76,660.00
Rezzar Demolition, LLC: $78,950.00
Green Demolition Contractors Inc.: $88,800.00
Omega III LLC: $99,750.00
It should be noted that after the ITB had closed, an email was sent from the “Indiana, Illinois, and Iowa Foundation for Fair Contracting” to inform the Village that on November 2, 2022, the Illinois Department of Labor (IDOL) issued Anthem Excavation & Demolition, Inc. a notice of first violation for failure to pay the prevailing rate of wages to workers on a public works project. The violation notice states that while IDOL had received payment of the underpaid amounts, the violations found during the investigation require issuance of a Notice of Violation to Anthem.
As the Village has not worked with Anthem previously, and in light of the aforementioned letter, Public Works staff reached out to all five (5) of the references provided by Anthem. Of the five (5), Public Works was able to speak directly with two (2) references (the Village of Wauconda and Village of New Lenox) who both provided positive experiences working with the Anthem. Both references cited good communication and on time completion of work as reasons for the positive reviews. Public Works staff found it noteworthy that the demolition project in Wauconda was completed in the spring of 2023, several months after the Notice of Violation to Anthem was issued.
As such, the Public Works Department is requesting approval of the bid from Anthem Excavation and Demolition Inc. (“Anthem”) for ITB 25-008 - George Brown Commons Demolition and Site Restoration for $67,478.00. A 10% contingency of $6,747.80 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $74,225.80.
Financial Impact
Funds in the amount of $100,000.00 were budgeted in FY2025 for the demolition of the George Brown Commons and 17171 Wolf Road in GL account 3008010-570100. The demolition of the structure at 17171 Wolf Road is still pending.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Anthem Excavation and Demolition Inc. of Itasca, IL as the lowest qualified bid for ITB 25-008 - George Brown Commons Demolition and Site Restoration for an amount of $67,478.00 plus a $6,747.80 contingency for a total not-to-exceed contract price of $74,225.80;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract.