Title
RFP25-069 Crystal Tree Watermain Lining Project - Award
History
Crystal Tree Subdivision was developed in phases in the early through mid-1980’s. The watermains were installed using ductile iron pipes without polyvinyl wrap. Current standard is ductile iron pipe with a polyvinyl wrap or watermain-quality C900 PVC plastic pipe. In addition, the subdivision was built on land with decaying matter in the ground. Because of these two (2) conditions, the chemical reactions with the ductile iron pipe has caused the pipe to deteriorate at an alarming rate.
In 2013 and 2019, the Village replaced and relined the water mains in the western half of the Crystal Tree Subdivision due to the deterioration of the water mains in that area. There were numerous breaks and leaks that were very disruptive to the residents of that subdivision. Public Works was repairing those mains weekly.
Over the last forty (40) years of service, the water mains in the eastern section of Crystal Tree have corroded on the exterior of the pipe, which has started to cause numerous water main breaks and leaks. Public Works has determined that replacing and/or lining these older ductile iron pipes needs to be done now to curtail the level of breaks and leaks that was seen in the western half of Crystal Tree back in 2013.
Due to the size of the project, the project will be spread over the course of two (2) construction seasons. Those seasons will be in FY2026 and FY2027.
Based on available 2026 funding, a request for proposals was advertised on BidNet Direct from December 3, 2025, to January 14, 2026, for Crystal Tree Watermain Lining Project. Five (5) vendors received courtesy emails. Forty (40) companies downloaded the specifications. On January 14, 2026, the Village received four (4) proposals for consideration:
Airy’s Inc. of Joliet, IL - $7,930,617.00
Sheridan Plumbing and Sewer of Bedford Park, IL - $8,185,174.50
Swallow Construction of West Chicago, IL - $8,866,192.50
Fer-Pal Construction USA LLC, of West Chicago, IL - $10,504,445.00
Staff recommends accepting the proposal submitted by Airy’s Inc. of Joliet, IL for RFP 25-069 Crystal Tree Watermain Lining Project as the lowest cost, qualified responsive proposal in the amount of $8,430,617.00 ($7,930,617.00 plus $500,000.00 contingency). Contingency is being requested for unforeseen items in the ground during construction that may require a plan change or change order.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this project are available in water account 5008150-470500 and is under Board approved budgeted amount of $5,000,000.00 for FY2026 and the budgeted amount of $5,000,000.00 for FY2027 for a combined budgeted amount of $10,000,000.00. Due to lining project, the contingency was reduced from 10% to 5%.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement with Airy’s Inc. of Joliet, Illinois, as the lowest cost qualified responsive proposal for RFP 25-069 Crystal Tree Watermain Lining Project for a cost of $7,930,617.00, plus a contingency of $500,000.00 for a total not-to-exceed contract price of $8,430,617.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.