Title
Cultural Arts Center Demolition - ITB 24-001
History
History
The demolition of the Cultural Arts Center is part of a comprehensive facility assessment study the Village undertook in 2022. In the facility assessment study conducted by Legat Architects, 9 of the 12 facility items evaluated in the Cultural Center were rated as needing some level of maintenance. The roof was categorized as needing replacement at an estimated cost of $1.2 M. HVAC systems are categorized as near the end of life with an estimated replacement cost of $5M. With this information, the Village Board approved decommissioning the Cultural Arts Center at its September 6, 2022 BOT meeting. Had the Village decided to continue to operate the Cultural Center, in addition to the capital improvements noted above, the facility would require extensive remodeling to modernize the outdated facility, as well as to make facility accommodations for individuals with disabilities. Instead of the Cultural Center, the recreation programs and rentals will be transferred to the Franklin Loebe Center and the Civic Center which will result in a more dynamic recreation campus centered around Village Hall. Renovations of the FLC are currently being finalized in anticipation of the formal Cultural Center decommissioning. By moving these programs, the Village will be reducing its overall inventory of facilities to maintain and operate, resulting in significant long-term cost savings.
Following the decision to decommission the Cultural Center in 2022, the Village contacted D135 to determine if they would be interested in purchasing the Cultural Center from the Village for a nominal fee of $1. D135 conducted its own facility evaluation of the building and also concluded that it would be cost prohibitive to acquire the building. With D135 not interested in acquiring the building, and with the demolition of the Robert Davidson Center in 2019, the Village Board concluded that this would be an opportune time to redevelop the entire Doogan Park parcel. Accordingly, at the August 21, 2023 Village Board meeting, the Village Board approved entering into an agreement with Wight & Co. to develop a conceptual plan for Doogan Park, as well as assisting with the application of an Illinois Department of Natural Resources (IDNR), Open Space Lands Acquisition and Development (OSLAD) grant.
As part of the conceptual plan process, postcards were mailed to 259 village residents living within 1000' of Doogan Park inviting them to a public engagement session on July 12, 2023, as well as to the August 1, 2023 Recreation Advisory Board (RAB) meeting. Additionally, staff connected with the pickleball community encouraging participants to attend the meeting. Wight & Co., along with Village staff, hosted the public engagement session to garner input on two conceptual plans for the redevelopment of Doogan Park. Approximately 37 attended providing a variety of input related to pickleball, a playground, parking, vandalism concerns and other potential park elements.
Wight & Co. incorporated this input into a second concept plan which was presented the RAB during the August 1, 2023 meeting. Approximately 17 attended the meeting providing additional input on the Doogan Park redevelopment plan. This included expressing appreciation for taking input into consideration, a desire to include infrastructure to support the installation of lights for the pickleball complex, interest in providing input to the playground, a desire to include a half basketball court in phase l, concern of a future skate park at Doogan Park and adding one additional bocce ball court. The RAB unanimously approved the second plan specifically noting that the aforementioned items be considered in the final plan. At the September 5, 2023 Village Board meeting, the Village Board adopted the RAB approved conceptual plan. The estimated financing plan for the Doogan Park redevelopment, was planned to include funding from three sources: Village capital improvement budget, Open Space Lands Acquisition and Development (OSLAD) Program grant funding and annual Village operational funding.
On Tuesday, January 30, 2024, the State announced the OSLAD Grant recipients. The OSLAD Program is a state-financed grant program that provides funding assistance to local government agencies for acquisition and/or development of land for public parks and open space. The Village of Orland Park was successful with its grant application and was awarded a $600,000 grant for Doogan Park. This grant award is an important milestone since, until recently, the Village of Orland Park was not allowed to apply for Illinois Department of Natural Resource OSLAD grants because of previous non-compliance with an IDNR grant associated with Stellwagen Farm. Recently, the Village was able to overcome this non-compliance as part of the development of the Dr. Marsh Prairie Path which was opened to the public in July, 2023. In addition to lifting the previous IDNR grant non-compliance, the Dr. Marsh project was recently awarded as a 2023 project recipient by the American Public Works Association - Southwest Branch.
The Doogan Park project (see attached approved concept plan) will include 10 pickleball courts, restrooms, a full size soccer field, smaller baseball/softball field, the addition of one, and repair of the existing bocce ball court playground, half basketball court, pavilion, sledding hill, asphalt trail, site furnishings, planting improvements and additional parking. In addition, the Doogan Park project will also include a Andrew Corporation commemoration.
The current Cultural Center was originally built for the Orland Park Library. As the Orland Park Herald reported in January 1975, “In an unprecedented gesture of largesse Andrew Corporation gave a gift of a new Library Building to the community of Orland Park at the Village Board meeting on January 13.” The 7,000 square foot building, the Aileen S. Andrew Memorial, at 14760 Park Lane was dedicated on November 14, 1976. A new Aileen S. Andrew Memorial will be included as part of the Doogan Park project.
As far as next steps for the Doogan Park project, the Village will be issuing a Request for Proposals (RFP) for Architect-Engineering (A-E) Services in the coming months. Work is anticipated to begin at Doogan Park in 2025. An informational sign will be installed onsite ahead of the planned Cultural Center demolition.
Demolition
On January 2, 2024, the Village issued Invitation to Bid (ITB) 24-001 “Cultural Arts Center Demolition” requesting proposals for the demolition, removal, and proper disposal of the existing building and various site elements of the Cultural Arts Center (“CAC”).
During the three (3) weeks that the bid was open for review, thirty (30) firms downloaded either partial or complete bid packages. ITB 24-001 was opened on January 22, 2024, at which point seven (7) firms submitted bids. All qualifying bid packages and an audit of the bids submittals are attached for reference. A summary of the bid prices is provided below:
KLF Enterprises
Base Bid Price - $153,700.00
Alternate #1 Bid Price - $33,000.00
Grand Total Bid Price - $186,700.00
Rezzar Demolition LLC
Base Bid Price - $196,649.00
Alternate #1 Bid Price - $101,350.00
Grand Total Bid Price - $297,999.00
ADM Demolition LLC
Base Bid Price - $215,900.00
Alternate #1 Bid Price - Did Not Submit
Grand Total Bid Price - Did Not Submit
Green Demolition Contractors, Inc.
Base Bid Price - $218,500.00
Alternate #1 Bid Price - $4,000.00
Grand Total Bid Price - $226,500.00
Environmental Cleaning Corp.
Base Bid Price - $252,255.00
Alternate #1 Bid Price - No Bid
Grand Total Bid Price - $252,255.00
Omega lll LLC
Base Bid Price - $277,125.00
Alternate #1 Bid Price - $1,500,000.00
Grand Total Bid Price - $1,777,125.00
McDonagh Demolition, Inc.
Base Bid Price - $426,000.000
Alternate #1 Bid Price - $149,000.00
Grand Total Bid Price - $575,000.00
Based on the lowest proposal price, staff recommends approving the base bid from KLF Enterprises for $153,700.00. Staff recommends against inclusion of Alternate #1 Bid. A 10% ($15,370.00) contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the bid was signed, for a total contract price not to exceed $169,070.00. Work is anticipated to be substantially complete by July 15, 2024.
Financial Impact
Funding for this project in the amount of $135,000.00 was budgeted in FY2024 in account 3008010-570100. The difference between the budgeted and contract amount ($34,070.00) will be covered by savings from a separate project, delaying another project to FY25, or a future budget amendment request.
Recommended Action/Motion
I move to approve awarding ITB 24-001 Cultural Arts Center Demolition to KLF Enterprises for a total amount not to exceed $169,070.00 ($153,700.00 plus a 10% contingency of $15,370.00);
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.