Title
Schussler Park V3 Construction Group Change Order and Contract Amendment
History
The Village awarded RFP #23-037 to V3 Construction Group on May 15,2023 as the general contractor for the redevelopment of Schussler Park. On April 15,2024, the Board approved the expenditure of $319,056.83 for the purchase of a restroom/storage building from Romtec Building & Pumping Systems through the Sourcewell Joint Purchasing Cooperative Contract #081721-RMT, as well as a contract for installation of that building in a not-to-exceed amount of $350,000.00
The Village purchased the restroom/storage building directly from Romtec Building & Pumping Systems through Sourcewell Contract #081721-RMT. This direct purchase resulted in a savings of $16,262.98. The Board approved this purchase (File # 2024-0300) at a cost not to exceed $319,056.83. A subsequent change order (attached) was executed on June 3, 2024 in the amount of $5,407.06 for additional features to the facility bringing the total purchase to $324,463.89. Installation was not included in these costs.
On May 20, 2024, the Board approved FY 2023 Budget Amendment No. 1, which provided an adjustment from the initially approved $350,000 allocated to the bathroom/storage building installation to a $500,000 total budgeted amount. A contract was not executed at the time of the initial $350,000.00 approval nor at the time of the Budget Amendment as staff awaited a firm quote.
V3 has provided a quote (attached), for the installation of the restroom/storage building, to be done as an adjustment to the scope and cost of the initial contract awarded on May 15, 2023, with the installation of the restroom/storage building totaling $648,653.00. Explanations for costs above what was initially expected include:
• All work will be performed by union labor at union wages.
• Utilities
o Exterior plumbing connection not identified on early plan set.
o Exterior plumbing includes watermain quality pipe due to sanitary and storm separation.
• Concrete
o Flatwork/sidewalk has been added around the building.
o Winter conditions are added to all concrete work after November 15.
• Masonry
o Final Romtec plans redesigned the wall.
o Significantly more reinforcing steel is detailed in the final drawings.
• Carpentry
o Roof and wall details that were provided in final Romtec drawings.
o Trusses are called out and will require a lift for installation that was not previously included.
o Added drywall and insulation for ceiling.
o Added gutters and downspouts.
o Added FRP in restrooms.
o Added toilet partitions and accessories.
• Electric
o Additional fixtures added.
o Upsized electrical panel, not defined in early plan set.
Staff seek approval for Contract Amendment C with V3 Construction Group in the amount of $648,653.00 for the construction and installation of the Schussler Park restroom/storage facility, plus a contingency of 5% ($32,432.65) for unforeseen circumstances related to the installation.
Financial Impact
A future budget amendment in the amount of at least $23,861.16 will be required to fund expenses related to the construction of the Schussler Park restroom/storage building. The total adjustment will depend on contingency demands related to the Phase I construction, including the amended scope of the restroom/storage facility installation.
Recommended Action/Motion
I move to approve Contract Amendment C with V3 Construction Group in the amount of $648,653.00, along with a contingency of $32,432.65 for a total not to exceed amount of $681,085.65 for the construction and installation of the Schussler Park restroom/storage facility;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.