Title/Name/Summary
2026 Building Automation System Services
History
The Public Works Department uses a Building Automation System (BAS) to connect and control Village heating, ventilating, and air conditioning systems (HVAC). Via the Village’s BAS, which is a Distech system, Public Works monitors the status of nine (9) buildings including Village Hall, Civic Center, FLC, SportsPlex, Police Department, Police Department Firing Range/EOC, 143rd Street Metra, Public Works, and the Main Pump Station.
The Village’s annual service contract with Automatic Building Controls, LLC (ABC) for the maintenance of the Village’s BAS expires at the end of February 2026. ABC has been the Village’s BAS service contractor for approximately twenty (20) years, is an authorized Distech vendor, and has provided the Village with quality service during that time. Accordingly, a proposal for the 2026 Building Automation System Preferred Service Plan (PSP) as well as an annual Software Maintenance Agreement (SMA) was provided to the Village by ABC. An SMA is designed to assure access to the latest Niagara Framework technology and cybersecurity patches and is an annual requirement to keep software updated.
A summary of the proposed 2026 Building Automation System Services costs from ABC is provided below:
2026 Building Automation System Preferred Service Plan (PSP): $30,504.00
2026 Software Maintenance Agreement (SMA): $10,136.00
Total 2026 Building Automation System Services: $40,640.00
ABC is the area’s authorized Distech vendor, and is therefore the only vendor who can provide ongoing maintenance for the Village’s installed systems. As such, staff recommends approving the proposals from Automatic Building Controls, LLC. for 2026 Building Automation System Services for an amount not to exceed $40,640.00.
Financial Impact
Funding for this service is available in the amount of $45,000 for FY2026 in account 1008010-443610.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of approving the execution of a sole source vendor contract with Automatic Building Controls, LLC, of Rolling Meadows, IL, for 2026 Building Automation System Services, based on Automatic Building Controls, LLC’s proposals dated December 11, 2025, for a total not-to-exceed contract price of $40,640.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.