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File #: 2017-0626    Version: Name: 2017 Sanitary Sewer Cleaning and Televising Program - Bid Award
Type: MOTION Status: PASSED
File created: 8/29/2017 In control: Board of Trustees
On agenda: 9/18/2017 Final action: 9/18/2017
Title: 2017 Sanitary Sewer Cleaning and Televising Program - Bid Award
Attachments: 1. Bid Tabulation 17-032, 2. Bid Tabulation Responsiveness Check 17-032, 3. Visu-Sewer Bidder Summary Sheet, 4. Visu-Sewer of IL - Signed Contract - 2017 Sanitary Sewer Cleaning and Televising

Title

2017 Sanitary Sewer Cleaning and Televising Program - Bid Award

 

History

The Metropolitan Water Reclamation District of Greater Chicago (MWRD) passed the Watershed Management Ordinance (WMO) establishing minimum storm water management regulations in their serviceable district. The MWRD also passed an amendment to their WMO that require satellite entities with sanitary sewer systems that discharge into the MWRD, to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering MWRD’s system. 

 

In November of 2015, the Village Board approved the sanitary sewer consultant, RJN, Inc., to assist the Public Works Department, Utility Division in meeting the various compliance requirements articulated in MWRDs Watershed Management Ordinance. The WMO mandates that all satellite entities perform a sewer system condition assessment requiring the village to evaluate and assess a minimum of 10% of the entity’s sewer system for excessive infiltration & inflow each year. The optimal solution to perform this task is by televising and cleaning the sanitary sewer pipes and manholes. Utility Division staff had performed the cleaning function in the years prior to 2016. Last year (2016), the Utility Division utilized a contractor to perform the necessary cleaning in conjunction with televising.

 

Village staff, with input from RJN, have identified high priority areas of the sanitary sewer system to clean, televise (video), or perform both cleaning and televising for the 2017 fiscal year. RJN worked with staff to develop specifications, cost estimates and other bid documents for the 2017 project.  

 

An Invitation to Bid for the 2017 Sanitary Sewer Cleaning & Televising Program work was advertised on August 8, 2017. Sealed bids were opened by the Village Clerk’s office on August 22, 2017. Four (4) sealed bids were received (summary and responsiveness check are attached). Village staff reviewed the bid submittals. The lowest bidder was disqualified due to the bidder not including a bid bond with their submittal. Visu-Sewer of Illinois, LLC of Bridgeview, Illinois is the lowest responsible qualified bidder for the 2017 Sanitary Sewer Cleaning and Televising Program with a submitted project cost of $143,520.00. Therefore, it is staff's recommendation that Visu-Sewer of Illinois LLC of Bridgeview, Illinois be awarded the 2017 Sanitary Sewer Cleaning and Televising Program project in the amount of $143,520.00, plus a $6,480.00 contingency for a total cost of $150,000.00.

 

On September 5, 2017, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.

 

Financial Impact

Funds to complete this project are included in the FY17 Water and Sewer budget, account 031-6003-470500.

 

Recommended Action/Motion

I move to approve accepting the bid for the 2017 Sanitary Sewer Cleaning and Televising Program from Visu-Sewer of Illinois, LLC of Bridgeview, Illinois for an amount not to exceed $143,520.00 plus $6,480.00 for a total of $150,000.00.