Title
RFP 26-030 Parking Lot and Pedestrian Paths Snow & Ice Removal Services Award
History
The Village’s contract with Beverly Snow & Ice to remove snow and ice from Village parking lots, sidewalks and paths expired April 30, 2026.
RFP 26-030 (attached), Parking Lot and Pedestrian Paths Snow & Ice Removal Services was issued May 21, 2026 with a submission deadline of June 22, 2026.
Proposals were received from Beverly Snow & Ice, Inc. of Markham, Illinois; McGill Construction Co., Inc. of Frankfort, Ill; and Snow Systems of Bristol Wisconsin (attached) and are summarized in the attached Compliance Summary.
An analysis (attached) of each firm's proposed hourly rates was completed by applying proposal rates to the actual twenty-one snow/ice events which required service during the 2025/26 season.
The total projected cost based on each’s proposed pricing is shown below.
Snow Systems $414,530
Beverly $446,190
McGill $446,190
Across all twenty-one historical snow events analyzed, Snow Systems produced the lowest estimated overall cost of $414,530, $31,660 (approximately 7.64%) less than Beverly Snow & Ice and $87,225 (approximately 21%) less than McGill Construction.
Based on the overall pricing analysis and the actual event comparisons, Snow Systems offers the best overall value to the Village. Snow Systems has a fleet of trucks and machines located in Cicero, IL to service accounts in Illinois. Current accounts include the Village of Schaumburg, City of Highland Park and the Village of Downers Grove. References for each of these municipalities confirmed that Snow Systems References for each of these municipalities confirmed that Snow Systems consistently delivers exceptional snow removal services, ensuring safe and accessible conditions during winter weather events.
Staff recommend awarding RFP 26-030 Parking Lot and Pedestrian Paths Snow and Ice Removal Services to Snow Systems of Bristol, WI.
In 2026, $448,750 was budgeted for snow/ice removal services in Village parking lots and sidewalks.
A balance of $268,035 is available for these services for the remainder of 2026. In 2027, $530,000 will be budgeted for snow/ice removal of Village parking lots, sidewalks and paths as well as the former Riviera site, and OPA parking lots, and for snow/ice removal from the CSF/DMV parking lot (if needed).
Snow Systems will be compensated at the hourly equipment rates, as shown in the proposal for 2026/2027, 2027/2028 and 2029/2030 seasons. The hourly equipment, in the two option years will increase 3% per year for 2030/2031 and 2031/32 based on satisfactory vendor performance. The contract will be based on unit prices. Actual annual expenditures will vary depending on winter weather conditions and service demand
Financial Impact
Funds are budgeted in 2009100 442200 in 2026 for these services. $530,000 will be budgeted for snow and ice removal services in 2027.
Recommended Action/Motion
I move to recommend the execution of a vendor contract for goods, supplies and services to Snow Systems of Bristol, WI for snow removal services from Village parking lots, sidewalks and paths for the 2026/27, 2029/30 and 2030/31 winter seasons, in accordance with the unit prices, specifications, and contract documents, with annual funding subject to Board-approved budget appropriations.
The contract shall include an option, exercisable at the Village's sole discretion, to renew the agreement for up to two (2) additional one-year terms for the 2030/31 and 2031/32 winter seasons, subject to Board-approved budget appropriations, as fully presented;
And,
Authorize the Village Manager to execute all related contracts, subject to Village attorney review.