Title/Name/Summary
Rock Salt - Certificate of Authority by Vote and Rock Salt Purchase
History
The proposed 2027 Fiscal Year Budget is anticipated to include funds for the purchase of rock salt for snow fighting operations through the early months of January, February, and March, while also providing salt for any end of year events in November and December.
Rock salt has traditionally been purchased utilizing the State of Illinois Rock Salt Joint Purchasing program. The State solicits interest in this program mid-year across Illinois municipalities. Larger participation should result in better competitive pricing, but factors such as weather, salt availability, contractor availability, and fuel prices play a part. The Village is committed to purchasing four thousand five hundred (4,500) tons of rock salt, with the understanding that the eventual purchase of a minimum of 80% of the Village’s commitment is required per the contract. An additional 20% may be purchased at the contract price. Any additional rock salt above this amount is negotiable.
At this time, the State contract price has not been determined, nor has it been solicited. However, due to the potential dollar amount exceeding the $25,000.00 threshold, the State of Illinois requires a Certificate of Authority Vote to be taken, documented, and executed by the Village Board. The Village of Orland Park can’t place a salt order for 2027 until a “Certificate of Authority Vote” has been taken.
Public Works Staff recommends utilizing the State of Illinois Rock Salt Purchasing Contract with the State of Illinois with an approved contractor/vendor of their choice, for the purchase of four thousand five hundred tons of rock salt. This is with the understanding that a minimum purchase of 80% is required per the contract. An additional 20% may be purchased at the contract price. Any additional rock salt above this amount is negotiable.
Financial Impact
Funding for this project will be available upon approval of the FY 2027 budget in account 2300000-462600.
Recommended Action/Motion
I move to authorize the Certificate of Authority;
AND
Authorize the Purchase of Rock Salt from the 2027 State of Illinois Rock Salt Purchasing contract;
AND
Authorize the Village Manager to execute all related authority, subject to Village Attorney review.