Title
Snow Removal Services - RFP #26-045
History
Traditionally, the Public Works Streets Division has been responsible for snow removal throughout the Village, including cul-de-sacs, elbows, and dead-end streets. To provide a higher level of service to residents during snow events, the Village has supplemented Public Works operations with contractor support for the past twelve to fifteen (12 to 15) years. This partnership allows Public Works crews to focus on maintaining primary and secondary roadways during heavier snowfall events while contractors are responsible for clearing cul-de-sacs, elbows, and dead-end streets. Contractors have personnel on call and will respond when directed by Public Works following snowfall accumulations of approximately two inches (2”) or greater. Contractor services will continue as needed until the snow event has concluded and all assigned areas have been cleared.
Request for Proposals (RFP) #26-045 for Snow Removal Services was published on BidNet Direct on May 22, 2026. BidNet data indicates eight (8) vendors downloaded all documents for the bid. On Friday, June 11, 2026, three (3) proposals were received by the Clerk’s Office. Proposals were received from:
Autumn Blaze Tree and Turf of Oak Forest, Illinois
Construction Concepts of Illinois of Tinley Park, Illinois
McGill Construction Co., Inc. of Frankfort, Illinois
Please refer to the attached RFP #26-045 Proposal Summary Sheets for hourly rates.
Staff reviewed the three (3) proposals received and determined that all three (3) contractors are qualified to perform the work. Each contractor has successfully provided these snow removal services for the Village over the past five (5) years and has consistently demonstrated excellent workmanship, reliability, and responsiveness.
Therefore, staff recommends awarding Snow Removal Services contracts for cul-de-sacs, elbows, and dead-end streets to McGill Construction Co., Inc., Autumn Blaze Tree and Turf, and Construction Concepts of Illinois. Staff is requesting approval of a three (3) year contract for the 2026/2027 - 2028/2029 snow seasons with each of the three (3) contractors, with the option to extend the agreements for two (2) additional one (1) year terms covering the 2029/2030 and 2030/2031 snow seasons.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Due to uncertainty of the number, type, and longevity of weather events, Public Works has budgeted $150,000.00 based on historical event records. Funds are budgeted in 2300000-442200 will be used for Snow Removal for cul-de-sacs, elbows and dead-end streets.
Recommended Action/Motion
I move to approve contracts with Autumn Blaze Tree and Turf, Construction Concepts of Illinois, and McGill Construction Co. for Snow Removal Services, and as fully presented.
(Full motion - not necessary to be read)
I move to approve and authorize the execution of Contractor Agreements between the Village of Orland Park and the following vendors for RFP #26-045 Snow Removal Services for three (3) year contracts (2026/2027-2028/2029), with the option to renew for two (2) additional one (1) year terms (2029/2030 and 2030/2031) at the Village’s discretion, in the following not-to-exceed amounts per contract year:
Autumn Blaze Tree and Turf - $15,000.00
Construction Concepts - $50,000.00
McGill Construction Co., Inc. - $85,000.00
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.