Title
Service Sanitation Contract Amendment A and Change Order #1
History
On March 17, 2025, the Village Board reauthorized (Legistar #2025-0216) a structured contract with Service Sanitation of Gary, IN adding the specific amounts approved in the 2025 budget plus a 10% contingency to respond to unforeseen demands, vandalism, additional needs and cleaning for the rental of portable restrooms for Village athletic field and school sites, the Taste of Orland Park and Village special events.
In planning of 2026 events, staff seek to add restroom trailer units for events held at Centennial Park West including BBQ Fest, Centennial Park West Concert Series (3 dates), Thursdays at CPW (6), the Fourth of July and Patriot Day.
Attached please find quote in the amount of $52,269.64 for the trailer units.
Staff seek approval to execute Contract Amendment (attached) and Change Order #1 (attached) for $52,269.64 for a not-to-exceed amount of $82,420.00 for FY 2026 for a total not to exceed contract amount of $360,515.34.
Financial Impact
Funds are budgeted in 1009220 444550 for these expenses.
Recommended Action/Motion
I move to approve Contract Addendum A and Change Order No. 1 with Service Sanitation of Gary, Indiana, for the rental and service of trailer restrooms in the amount of $52,269.64, for a revised total contract amount not to exceed $360,515.34, and as fully presented.
(Full motion - not necessary to be read)
I move to approve and authorize the execution of and Contract Addendum A and Change Order #1 to the original contract dated December 4, 2023 with Service Sanitation of Gary, IN for the rental and service of trailer restrooms for events held at Centennial Park West including the BBQ Fest, Centennial Park West Concert Series (3 dates), Thursdays at CPW (6), and the Fourth of July and to increase the total not to exceed contract amount by $52,269.64 for a total not to exceed contract amount of $360,515.34 for as outlined in the Proposal dated April 20, 2026.
And,
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review.
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.