Title
Storm Basin Stewardships - Bid - Award
History
The Public Works Department currently maintains one hundred eighty-six (186) wet and dry storm water basins. In 2021, the Village contracted with Christopher B. Burke Engineering (CBBEL) to complete an assessment of all the Village-owned basins. Basins were rated on a scale of one (1) through five (5). Basins rated at a level of one (1) were in the best condition, and level five (5) were in the worst condition. Since then, the Utility Division has been working with Village pre-qualified Ecological Restoration Contractors (ERCs), Stantec Consulting Services Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies, to get the level 4s and 5s down to a level 3 condition or better.
A typical restoration project begins with one (1) year of establishment, followed by three (3) to five (5) years of maintenance. After the initial stewardship period has completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from Village ERCs, and the project is renewed. Once sites have been restored, stewardships should continue indefinitely. Maintaining these sites annually incurs lower maintenance costs over time, as long as funding is available.
The scope of work over the three (3) year stewardship includes the establishment and maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn (if needed), and supplemental seeding (if needed). The proposals represent the cost for three (3) years of maintenance from 2025 until 2027, plus an optional cost for (2) additional years of maintenance (2028-2029).
The five (5) new basins, and their wet/dry designations, are:
149th St Wetland - 14712 Ravinia Ave (wet)
Brown Park Pond - 14701 Westwood Dr (combo wet/dry)
Deer Haven II East Pond - 11011 Deer Haven Ln (dry)
Deer Haven II West Pond - 14401 Wolf Rd (wet)
Parkside Square - 15200 West Ave (wet)
A request for proposals for these new stewardships was sent to pre-qualified ecological stewards. A fully summary of proposals is attached, and a summary of recommended stewards and their proposals is below:
V3 Companies
Brown Park
Year 1 Stewardship (2025): $6,000.00
Year 2 Stewardship (2026): $5,400.00
Year 3 Stewardship (2027): $5,700.00
Year 4 Stewardship (2028): $5,700.00 (optional)
Year 5 Stewardship (2029): $5,700.00 (optional)
TOTAL: $28,500.00
Davey Resource Group
149th Street Wetland
Year 1 Stewardship (2025): $5,240.00
Year 2 Stewardship (2026): $5,400.00
Year 3 Stewardship (2027): $5,560.00
Year 4 Stewardship (2028): $5,720.00 (optional)
Year 5 Stewardship (2029): $5,880.00 (optional)
TOTAL: $27,800.00
Dear Haven II East and West
Year 1 Stewardship (2025): $6,024.00
Year 2 Stewardship (2026): $6,220.00
Year 3 Stewardship (2027): $6,400.00
Year 4 Stewardship (2028): $6,580.00 (optional)
Year 5 Stewardship (2029): $6,760.00 (optional)
TOTAL: $31,984.00
Parkside Square
Year 1 Stewardship (2025): $2,776.00
Year 2 Stewardship (2026): $2,860.00
Year 3 Stewardship (2027): $2,960.00
Year 4 Stewardship (2028): $3,040.00 (optional)
Year 5 Stewardship (2029): $3,120.00 (optional)
TOTAL: $14,756.00
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds are available in account 5008170-443500.
Recommended Action/Motion
I move to approve a contract addendum to the existing stewardship agreement with Davey Resource Group of Elmhurst, IL, adding four (4) new basins, located at 149th Street Wetland, Deer Haven II East, Dear Haven II West, and Parkside Square, at a cost of $14,040.00 in FY25, in addition to the forty-five (45) existing basins previously approved in 2023 & 2024 at a cost of $150,437.00 for FY25, for a total amount not to exceed $164,477.00 in FY25 and Board approved budgeted amounts in FY26-FY29;
AND
Approve a contract addendum to the existing stewardship agreement with V3 Companies of Woodridge, IL, adding one (1) new basin, located at Brown Park, to at a cost of $6,000.00 in FY25, in addition to the forty-six (46) existing ponds previously approved in 2022, 2023, & 2024 at a cost of $152,725.00 for FY25, for a total amount not to exceed $158,725.00 in FY25 and Board approved budgeted amounts in FY26-FY29;
AND
Approve a contract addendum to the existing stewardship agreements with Davey Resource Group, V3 Companies, Pizzo & Associates, and Stantec, for as-needed prescribed burns and supplemental seeding of $30,000 for Davey Resource Group; $30,000 for V3 Companies; $10,000 for Pizzo; and $10,000 for Stantec; for a total of not to exceed $80,000 in FY25, and Board approved budgeted amounts in FY26-FY29;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amounts.