Title
Fernway Subdivision Roadway and Ditch Grading Improvements 2017 - Bid and Construction Engineering Services
History
The pavement in Fernway Subdivision was originally constructed in the early 1960’s. At that time, the unincorporated roadways were constructed to a rural cross section, below Village standards. The Village has spent considerable resources maintaining these roadways since annexing the area over 40 years ago. Our Pavement Management Consultant, Applied Research Associates (ARA), has recommended full pavement reconstruction in conjunction with ribbon curbs to support the pavement edge. Due to the scale of work and expected construction cost, the overall project for the entire subdivision is planned to be completed over nine years, depending on funding.
On November 21, 2016, the Village Board approved a contract with Baxter & Woodman to provide required phase II engineering services for the first segment of this multi-year road improvement project. The currently planned work, to be completed in 2017 (year 2), includes 168th Street and 169th Street (88th Avenue east to Village limit). Also, the Village previously engaged Christopher B. Burke Engineering (CBBEL) to design and engineer roadside drainage ditch grading improvements. Both plan sets were incorporated into the Fernway Subdivision Roadway and Ditch Grading Improvements 2017 bid package.
An Invitation to Bid was advertised in the Southtown Star Newspaper on August 8, 2017. Eight (8) sealed bids were submitted for the Fernway Subdivision Roadway and Ditch Grading Improvements 2017. Bids were received from: Austin Tyler Construction of Elwood, Illinois; Brothers Asphalt Paving, Inc. of Addison, Illinois; Crowley-Sheppard Asphalt Inc. of Chicago Ridge, Illinois; D. Construction of Coal City, Illinois; Davis Concrete Construction Company of Monee, Illinois; H. Linden & Sons Sewer and Water, Inc. of Plano, Illinois; P.T. Ferro Construction Company of Joliet, Illinois; and Tenco Excavating, Inc. of Bourbonnais, Illinois. The sealed bids were opened publicly by the Clerk’s Office at 11:00 a.m. on Friday, August 22, 2017 (summary attached).
P.T. Ferro Construction Company of Joliet, Illinois, was identified as the lowest responsible bidder for the Fernway Subdivision Roadway and Ditch Grading Improvements 2017 with a submitted project cost of $600,720.55 for roadway reconstruction, and $386,013.30 for ditch grading for a grand total of $986,733.85. Therefore, it is staff's recommendation that P.T. Ferro Construction Company of Joliet, Illinois, be awarded the project for the Fernway Subdivision Roadway and Ditch Grading Improvements 2017 in the amount of $986,733.85 plus $40,000 contingency for the road improvement work and $20,000 contingency for the ditch grading work for a total cost of $1,046,733.85.
Also, to facilitate the construction, staff requested and received a proposal for Phase lll Construction Services from Baxter & Woodman. Baxter & Woodman is also overseeing the 2017 Road Improvement Program and have an established proficient and professional relationship with the Village. Therefore, staff recommends approving the proposal from Baxter & Woodman in an amount not to exceed $115,000.00 (proposal attached) plus $5,000.00 contingency for the road improvement work and $5,000.00 contingency for the ditch grading work for a total cost of $125,000.00. Based on the type of construction, $75,000.00 (60%) of the cost will be funded by the Road Program; $50,000.00 (40%) will be funded by the Storm Water Fund in Water and Sewer.
On September 5, 2017, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this work are included in the FY17 approved capital budget, and are available in the Road Program account 054-0000-471250, and Water and Sewer account 031-6007-470500.
Recommended Action/Motion
I move to approve accepting the bid from PT Ferro Construction Company of Joliet, Illinois for the Fernway Subdivision Roadway and Ditch Grading Improvements 2016 in the amount of $1,046,733.85;
And
Approve accepting the proposal for Construction Engineering Services for the Fernway Subdivision Roadway and Ditch Grading Improvements 2017 from Baxter & Woodman, Inc. of Mokena, Illinois, in an amount not to exceed $125,000.00.